Roadway Programs Coordinator

Come grow with us! The Department of Transportation is on the lookout for a motivated individual to take on the role of Roadway Programs Coordinator. In this position, you will oversee a range of administrative and technical support tasks associated with the maintenance of roadway programs in Allegheny County, while also contributing to the creation of the Annual Work Plan (AWP). If you are ready for this rewarding challenge, we encourage you to apply today!

This position entails the planning, organization, assignment, and evaluation of the work performed by technical, storeroom, and clerical personnel engaged in various highway management activities. You will assist the County Maintenance Manager and Assistant Maintenance Managers in developing the Annual Work Plan (AWP), which encompasses the coordination of the county's 213 Surface Improvement Program. Effective highway maintenance planning requires collaboration with the District Roadway Programs Manager. Throughout the fiscal year, the AWP's progress is tracked using SAP Plant Maintenance reports to ensure compliance with the plan, accompanied by status updates and recommendations for modifications in response to evolving priorities, conditions, and funding. The role also involves evaluating material requirements for the activities specified in the AWP and overseeing the analysis of activity cycles across different geographic planning sections within the county. Furthermore, you will prepare budget reviews to keep management updated on budgetary status for informed decision-making and advise the County Manager on budgetary issues, including the reallocation of funds between programs as needed. Ongoing monitoring of all funds is essential to guarantee adequate resources for county operations and to avert any potential loss of funds at the close of the fiscal year.

The role involves estimating the necessary materials and time to ensure smooth county operations, which includes managing bids for rented equipment, ordering bituminous materials and aggregates, as well as winter supplies. It requires staying updated on the Plant Maintenance and Supplier Relationship Management (SRM) systems to accurately track payrolls, monitor stockpile inventories, prevent cross charges for equipment and work orders, and ensure adherence to all MAPI standards related to Plant Maintenance. Additionally, the position oversees all administrative and technical support tasks for the County, which encompasses clerical duties related to processing invoices, requisitions, payrolls, personnel matters, accounting transfers, and other relevant documentation.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh.
• This position may be eligible for alternate work schedule (AWS), at managers discretion.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of experience as a Roadway Programs Specialist or Roadway Programs Technician Supervisor (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of experience in the analysis, development, and implementation of methods and techniques used in a roadway maintenance management system; and an associate's degree in a field of business administration, computer science, highway engineering technology or closely related program; or
• One year of experience in the analysis, development, and implementation of methods and techniques used in a roadway maintenance management system; and a bachelor's degree in business administration, computer science, mathematics, statistics, or civil engineering related discipline; or
• Any equivalent combination of experience and training.

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.