Executive Administrator-Commercial Team

Are you an experienced executive assistant, chief of staff, or admin looking to increase your strategic engagement?

Do you excel at identifying and mitigating roadblocks?

Are you ready to take on the challenge of streamlining commitments and enhancing interactions between executives?

Do you desire a seat at the table to directly influence other executives and play a key role in strategic decision-making?

Would you like to work for a company that invests in innovation, is foundation-owned, and prioritizes a culture of health, safety and the environment?

DNV's Energy Systems group seeks an experienced Executive Administrator-Commercial Team for our North American Commercial team. The successful candidate will report to the Chief Commercial Officer and provide support for a 12-person senior commercial team who in turn support over 1,200 staff in North America.

The successful candidate will be responsible not only for administrative logistics but also for helping execute critical and strategic activities on behalf of the Chief Commercial Officer. This will require working with and across numerous teams locally and globally while embracing critical thinking and independent decision-making skills. Assignments from leaderships may require the successful candidate to flesh out approaches and define expected outcomes.

Other activities may include, providing or facilitating administrative support to senior commercial team, collaboration with leadership to identify, develop, and implement high-impact improvements, serve as liaison to executive and office administrators across North America, and support leadership in developing appropriate reporting and communication activities. We are looking for someone who can handle the day-to-day, while helping the team improve operations through strategic initiatives.

This role is based at our DNV office in Arlington, VA, presenting a dynamic hybrid schedule where employees will typically spend three (3) days per week working from either a DNV office or client location/site. Further details regarding role-specific requirements will be shared during the interview process.

What You'll Do

This is a dynamic role, this position includes a mix of administrative, project delivery, and client facing activities.

• Project leadership
  
  
  
  • Operating with a teamwork mentality that encourages building and maintaining interpersonal relationships, and collaborating with team members to share knowledge and best practices
  
  
• Event Logistics
• Administrative Activities
• Overseeing project planning and execution for internally focused strategic initiatives or improvements, including developing plans, leading and guiding project teams and ensuring effective delivery throughout the project lifecycle
• Leading and supporting logistics for executive-level internal and external events
• Providing superb support in-person or remotely for events throughout the year
• Setting and managing schedules and calendars for Chief Commercial Officer
• Preparing and/or editing documents, such as expense reports, memos, and event plans
• Creating spreadsheets, managing data, and preparing presentations
• Negotiating with vendors