Office Manager

Founded in 1971, Gypsum Management & Supply, Inc. (GMS) is the leading North American specialty distributor of interior building products. Our product offerings of wallboard, ceilings and complementary construction products are designed to provide a comprehensive solution for our core customer- building contractors who install our products in commercial and residential buildings. GMS's operating model enables GMS to continue to grow and expand in scope, while maintaining a high level of customer service, promoting an entrepreneurial culture, and preserving the customer intimacy of a local business.

GMS and its family of companies operate a network of nearly 300 building product distribution yards, and more than 100 tool sales and service centers, for customers across the U.S. and Canada. The Field Support Center in Tucker, Georgia serves each GMS location, providing the support needed to enable local teams to deliver outstanding service to contractors and builders in their local communities.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with state and local law.

Position Summary:

The Office Manager reports to the Real Estate Manager and their primary function is to provide support to the Gypsum Management & Supply (GMS) Field Support Center (FSC) by serving as the office receptionist and assisting all departments with various tasks.

Duties & Responsibilities:

• Manage incoming telephone calls, emails, and mail requests
• Prepare and receive items for shipping via Fed Ex, UPS, and standard mail daily
• Deliver, process, and respond to mail and packages
• Responsible for greeting office visitors and vendors
• Responsible for completing and submitting expense reports for employees as needed
• Assist with coordinating employee events and meetings
• Assist with ordering catering/lunches as needed
• Assist with employee/customer inquiries
• Assist with HR-related tasks and projects, including onboarding new hires
• Assist with day-to-day responsibilities regarding office supplies and office maintenance
• Scan, copy, and organize documents and files
• Point of contact for office property management and vendors
• General real estate administrative assistance:
  
  
  
  • Preparing letters to landlords for real estate related projects
  • Pulling real estate reports as needed
  • Assisting in preparation of presentation decks for real estate manager
  
  
  
  

Basic Qualifications:

• High School Diploma or equivalent
• At least two years of customer service experience
• Strong Microsoft office skills
• Demonstrated knowledge of administration/management practices and equipment
• Experience with CoStar Real Estate Manager software a plus

Core Competencies:

• Strive to do the right thing by displaying trust and integrity.
• Embody the principles of servant leadership, even in a non-people management role, by putting the needs of others first, valuing diverse perspectives by sincerely appreciating and considering others' opinions and ideas and demonstrating a positive and humble attitude.
• Demonstrated ability to work independently and on a team; ability to lead, execute and/or delegate as needed, while also collaborating with others to get the job done.
• Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members.
• Help champion an inclusive working environment; empower others to bring their full selves to the workplace; celebrate, welcome, and value the different backgrounds and experiences that make up our workforce; recognize that all team members are valued, regardless of race, background, tenure, or title.
• Ability to self-manage, show initiative, be proactive, and drive results.
• Communicate professionally, both verbally and in writing to coworkers and customers.

Physical Requirements:

• Must be able to remain in a stationary position in an office environment 70% of the time.
• Will frequently move about inside the office to access files, office machinery, etc.
• Must be able to operate basic office machinery.
• Must be able to communicate with team and management and be able to exchange accurate information in these situations.

Required Cognitive Skills:

• Must be able to problem solve and prioritize tasks.
• Must be able to manage stress depending on deadlines and ongoing projects.
• Must be able to multitask.
• Must be able to receive and analyze information.
• Must be able to quickly communicate solutions if problems occur.
• Must be able to demonstrate a high degree of sound judgement.

Benefits & Perks:

• Medical, Dental, Vision, Disability & Life Insurance
• Wellness Benefits
• 401(k) Retirement Plan
• Employee Stock Purchase Program
• Paid Holidays & Vacation Days
• Professional Growth Opportunities
• Development & Training Programs

This job description is subject to change at any time.

EQUAL OPPORTUNITY EMPLOYER

Launch your career with a national building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such, we invest in training and strive to provide a work-life balance.