CENTRAL TIMEKEEPER & SCHEDULER

Shift: 40 hours per week, Monday through Friday, with flexible hours (7:00am-3:30pm, 8:00am-4:30pm, 9:00am-5:30pm, etc.) and some weekend and holiday work may be required
Department: Staffing Support Services
Compensation:

* Base Pay Range: $19.15 - $30.23 per hour, based on experience

ABOUT THE JOB

MU Health Care is looking for a dynamic and detail-oriented Central Timekeeper and Scheduler who thrives in a fast-paced environment. The ideal candidate is highly organized, analytical, and possesses excellent communication skills. They are proficient in time and attendance systems and Microsoft Office Suite and can effectively prioritize tasks under pressure. This role is perfect for someone who is relentless in their pursuit of efficiency and accuracy, and who can build strong working relationships with department heads and clinical managers. If you are curious, optimistic, and ready to make a real impact on our staffing and scheduling processes, we want you on our team! Join us in our mission to provide exceptional patient care through meticulous scheduling and timekeeping.

ABOUT MU HEALTH CARE

At MU Health Care, we have an inspired, hard-working and collaborative environment driven by our mission to save and improve lives. We believe anything is possible and rally around solutions. We celebrate innovation and offer opportunities to be a part of something bigger - to have a voice and role in the work that is serving our community and changing the field of medicine.

Our academic health system - the only in mid-Missouri - is home to multiple hospitals, including the region's only Level 1 Trauma Center and region's only Children's Hospital as well as over 90 specialty clinics. Here, you can define your career among our many clinical and nonclinical positions - with growth, opportunity and support every step of the way.

Learn more about MU Health Care.

Learn more about living in mid-Missouri.

EMPLOYEE BENEFITS

* Health, vision and dental insurance coverage starting day one

* Generous paid leave and paid time off, including nine holidays

* Multiple retirement options, including 100% matching up to 8%and full vesting in three years

* Tuition assistance for employees (75%) and immediate family members (50%)

* Discounts on cell phone plans, rental cars, gyms, hotels and more

* See a comprehensive list of benefitshere.

DETAILED JOB DESCRIPTION

Develops and maintains staffing plans aligned with patient care needs, departmental guidelines, and hospital policies.

Inputs, updates, and maintains accurate schedule data in the time and attendance system, including shift assignments, employee availability, requested time off, and shift changes.

Optimizes schedules, distributes shift assignments, and generates staffing reports on hours worked, overtime, call-offs, and absenteeism.

Adjusts schedules in real-time to ensure appropriate coverage and compliance with labor laws and hospital policies.

Tracks and reports on scheduling key performance indicators (KPIs) such as overtime and staffing gaps to improve efficiency.

Reviews and maintains employee time and attendance records for accuracy, including clock-in/out, shift differentials, and overtime.

Monitors and corrects time discrepancies within 24 hours, ensuring compliance with labor laws and hospital policies.

Verifies time records are correctly submitted for payroll processing and departmental chargebacks.

Assists with timely and accurate payroll processing, promptly addressing any issues or discrepancies.

Ensures timely updates to time and attendance daily edits (e.g., missed punches, shift swaps, absences) to prevent payroll delays.

Serves as the primary contact for departments regarding scheduling issues, time and attendance system usage, and policies.

Provides guidance on best practices for managing schedules, covering shifts, and handling overtime.

Troubleshoots time and attendance system-related issues, including errors, conflicts, and technical challenges.

Assists in training new staff or departments on time and attendance usage and scheduling best practices.

Assists with managing specialized schedules (e.g., on-call shifts, holidays) and supports department-specific functions such as audits or quality improvement initiatives.

Prepares and distributes detailed monthly reports on staffing patterns, absenteeism, and staffing efficiency to department leadership.

Provides feedback and recommendations to leadership on improving scheduling practices, reducing staffing challenges, and optimizing resource utilization.

Develops strong working relationships with department heads, clinical managers, and stakeholders to understand their unique staffing needs and foster a collaborative environment.

Regularly reviews reports to ensure compliance with organizational standards and identifies opportunities for improvement.

May complete unit/department specific duties as outlined in department documents.

REQUIRED QUALIFICATIONS

High school diploma or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be acquired.

One (1) year of clerical or healthcare experience. College or equivalent degree may be substituted for experience.

PREFERRED QUALIFICATIONS

Scheduling, timekeeping, or payroll experience within a fast-paced environment.

Additional license/certification requirements as determined by the hiring department.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met with or without reasonable accommodation. The performance of these physical demands is an essential function of the job. The employee may be required ambulate, remain in a stationary position and position self to reach and/or move objects above the shoulders and below the knees. The employee may be required to move objects up to 10 lbs.