Academics Coordinator

University of New Mexico
Hourly: $18.81 - $25.56
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Mar 30, 2025
Requisition ID req32915 Working Title Academics Coordinator Position Grade 10 Position Summary The UNM Department of Psychiatry and Behavioral Sciences is seeking an Academics Coordinator for our Medical Student Clerkship. Successful candidate will join our Office of Education as the administrator of the Behavioral Sciences Phase I block- second year, The Psychiatry Clerkship Phase II- third year, Psychiatric Sub-internship and Electives Phase III - fourth year, medical student training. This person supports the faculty Director of Medical Student Education. The individual selected for this position will be responsible for: Coordinating and administering the Psychiatry Clerkship, a required four - week rotation, that runs 12 times and serves approximately 100 students per year. Coordinating and administering the Psychiatry Phase III Sub-Intern and elective rotations, four-week rotations that run all year- busier in summer and fall- and serves approximately 10 students per year, both UNM students and visiting students. Coordinating visiting medical student rotations, including review of applications, communication with students and the School of Medicine, orientation, and coordination of grading with students' home institutions. Extensive scheduling of didactics and clinical education activities. Coordination of assessments with the Office of Assessment and Learning, and proctoring of student assessments. Collecting evaluations and preparing grade reports. Maintaining curriculum information in One45 and Brightspace web-based software. Providing support to faculty preceptors and lecturers. Providing support to and cross-training with other members of the Office of Education team, including the Psychiatry residency program. Performing accounting activities such as purchases (via Purchasing Card and Purchase Orders) and reimbursements (via Chrome River). Performing a variety of administrative tasks, such as filing, preparation of reports and correspondence. Setting up for events, to include transporting materials across campus and setting up and cleaning up education materials, computers and meals. Successful candidate will have outstanding interpersonal skills; ability to work as a collaborative team member within a diverse staff in a busy and ever-changing environment; ability to work independently and communicate in a timely and effective manner; demonstrated diplomacy and flexibility; have a keen eye for detail and excel in creating and editing correspondence and documentation. The Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. Find out more here: https://hsc.unm.edu/medicine/departments/psychiatry/ See the Position Description for additional information. Conditions of Employment Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Experience working with faculty, residents, and/or medical students Experience with or knowledge of medical education Experience planning, developing and delivering curricula Exceptional written and verbal communication skills Excellent organizational and problem-solving skills Experience creating and maintaining complex schedules and databases Experience coordinating events, conferences, and/or educational programs Experience gathering data, compiling information, and preparing reports Experience with and knowledge of UNM systems, software, policies and procedures Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Psych Education (451G) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.81 - $25.56 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 4/7/2025 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. To be considered, please supply: 1. A complete on-line application including hours worked for each position; 2. Cover letter with summary of relevant experience addressing preferred qualifications; 3. Current resume; 4. Three professional references, preferably supervisory. Selected candidate must also supply official transcripts and/or proof of meeting minimum job requirements. *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.