Operations Specialist

University of New Mexico
Monthly: $3,657.33 - $4,901.87
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Apr 04, 2025
Requisition ID req32957 Working Title Operations Specialist Position Grade 11 Position Summary The Operations Specialist for the Office of Community Engagement will play a crucial role in connecting our department with the community. This position will report to the director and will be responsible for planning, implementing, designing and evaluating a variety of programs and initiatives aimed at enhancing community involvement. This position will oversee the operational planning, goal and priority setting, establishment of program initiatives and priorities, execution of initiatives, and coordination of the Office of Community Engagement. The ideal candidate will have a passion for community service, strong organizational skills, and the ability to work collaboratively with diverse groups. This role will include student employee coordination, fiscal, operational, administrative, and human resources management. The Operations Specialist, will be responsible for managing and overseeing the administrative and daily operations of OCE, ensuring strict compliance with university, state, and federal policies and regulations. The role will encompass a diverse range of responsibilities aimed at fostering program growth and success. This includes the opportunity to design and develop programs or projects, providing technical coordination and leadership in their execution. This may involve managing contract, grant, and/or state funding, overseeing budget expenditures, and preparing comprehensive reports on financial status. Responsibilities: -Track and monitor compliance with project milestones and deadlines. -Manage financial aspects of the project, including sub-awards, consulting contracts, invoices, and budgets. -Oversee logistics for research team meetings, community events, and meetings with stakeholders. -Coordinate effectively with research teams, community partners, and the OCE team. -Analyze and report on project data -Oversee day-to-day operations, including oversight of spending and tracking of research team budgets. -Make P-Card purchases and ensure compliance for incentives, travel, and other project supplies and materials. -Assist with all aspects of the OCE Office. -Perform research related to the Community Engagement. -Coordinate different student positions within the OCE. See the Position Description for additional information. Conditions of Employment Minimum Qualifications High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications -Ability to develop and maintain recordkeeping systems and procedures. -Strong computer skills, preferably with experience in a Mac or PC, Windows-based operating environment. -Excellent interpersonal and communication skills with the ability to work effectively with diverse stakeholders. -Skill in budget preparation and fiscal management. -Ability to gather data, compile information, and prepare reports. -Program planning and implementation skills. -Knowledge of contracts and grants preparation and management (preferred). -Experience with community-engaged research (preferred). -Experience in fundraising and program development. At least 1 year of experience directly related to the duties and responsibilities specified, with coordination experience. -A completed degree from an accredited institution may substitute for experience on a year-for-year basis. -Experience in community engagement and higher education. -Proficiency in marketing and social media management. -Strong project management and research abilities. -Background in programs and events development -Proficiency in data analysis Additional Requirements Campus Main - Albuquerque, NM Department Provost Office Staff (688A) Employment Type Staff Staff Type Term End Date 2 Year Term Status Exempt Pay Monthly: $3,657.33 - $4,901.87 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 4/9/2025 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please include a resume/UNMJobs application, cover letter, and 3-5 professional references. *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.