Assistant Director of Financial Aid Systems (Remote Flexibility)

Colgate University

paid time off, remote work

United States, New York, Hamilton

Apr 08, 2025

Posting Details

Position Information

Job Category	Professional/Administrative
Position Title	Assistant Director of Financial Aid Systems (Remote Flexibility)
Full Time/Part Time	Full Time
Division	Admission and Financial Aid
Department	Financial Aid
Hiring Wage/Salary Range	$67,000 to $70,000
Professional Experience/ Qualifications	Experience with database management, system analysis, reporting, and data visualization. Exceptional organizational skills, analytical skills, attention to detail, and ability to work in a deadline-driven environment. Ability to identify and resolve data discrepancies. Demonstrated ability to work independently and take initiative. Ability to manage confidential information with discretion. Interpersonal skills and the ability to work collaboratively with a team.
Preferred Qualifications	Background in functional student financial aid processing is preferred. Experience with a university Student Information System is preferred. Experience with a financial aid management system, preferably PowerFAIDS. Experience with SQL is advantageous.
Education	Bachelor's degree is preferred. Associate's degree or equivalent professional experience is required.
Certifications
Offer Determination	When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
Other Information
Benefits	Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.
Department Statement	This position provides for the opportunity to work remotely from CT, GA, MA, NJ, OH, RI, VA, PA and NY without relocation. Work requires collaboration with other team members during standard business hours and will be required to report to our Hamilton, NY campus for meetings and events. Remote arrangements such as this are reviewed annually and are based on performance.
Accountabilities	Responsible for maintaining all internal and external data interfaces, data reporting, as well as the set-up and maintenance of the PowerFAIDS financial aid management system. Responsible for the development and enhancement of technical systems and business processes in the Financial Aid Office. Responsible for managing daily data exchange with federal, state, private, and internal databases including, but not limited to, Federal Student Aid Internet Gateway ( SAIG), federal Common Origination and Disbursement ( COD), College Board, NY State Higher Education Services Corporation ( HESC), and university databases (Banner, Slate, OnBase, etc.). Maintains student financial aid records with accuracy, runs and monitors reports, and resolves data discrepancies through internal audits. Helps to ensure compliance with federal and state regulations, NCAA rules, and institutional policies and procedures. This position requires student financial aid functional knowledge, technical proficiency, accounting skills, analytical problem-solving skills, and attention to detail. This position will manage and run technical processes which support the administration of financial aid awards and disbursements. Oversee the operation, configuration, upgrading, testing, and development of the university's Financial Aid student information system, PowerFAIDS. Responsible for managing the annual parameter roll and migration of student records to a new award year, modifying packaging algorithms and developing quality controls. This position will set up and monitor scheduled jobs, execute manual jobs, and is responsible for scheduling or generating batch email communications. The person in this role will collaborate with Colgate University's Department of Information Technology Services ( ITS) to troubleshoot software issues and data integration issues, assist with financial aid systems planning, and develop queries and reports. This position will work closely with the Senior Associate Dean and Director of Financial Aid and Financial Aid Leadership Team to review financial aid business processes, improve work flows, enhance efficiencies, and fully utilize the PowerFAIDS software. This position will prepare statistical, budget, and annual reports. Participate in training to keep well-informed of financial aid regulations and software enhancements. A strong communicator, the incumbent is responsible for documenting technical procedures and conducting staff trainings, as needed.

Posting Detail Information

Requisition Number	2025S024Posting
Temporary	No
Work Schedule	This position is scheduled to work 37.5 hours per week, Monday through Friday. This position offers a flexible work schedule with the possibility of remote work.
Job Open Date	03/20/2025
Job Close Date
Open Until Filled	Yes
Special Instructions Summary
EEO Statement	The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act	CAMPUS CRIME REPORTING AND STATISTICS The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

*
Are you currently a Colgate employee?
- Yes
- No
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Have you ever been a Colgate employee?
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Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
- Yes
- No
*
Are you at least 18 years of age?
- Yes
- No
*
Please let us know how you heard about this position.
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If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.

(Open Ended Question)

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents