Creative Coordinator

Creative Operations Coordinator

Creative Team

This is a 12-month, full-time (40 hours/week), hybrid contract role (on-site 4 days / week)located in Santa Monica, CA.

Support the operations and workflow of a dynamic Creative Team by managing production schedules, coordinating freelancer onboarding and invoicing, and ensuring the smooth execution of creative deliverables from concept to print-ready assets. This role bridges administrative, creative, and operational functions to help the team meet deadlines, maintain quality, and stay organized.

4+ years of experience in a creative, production, or operational support role

Passion for the creative and entertainment industries with a strong foundation in production processes and administrative support

Proficient in Microsoft Office (Word, Excel, PowerPoint), Apple Keynote, Adobe Creative Suite (InDesign, Photoshop, Illustrator), and project management systems such as Monday.com

Familiar with file preparation, pre-press processes, print production, and creative asset management systems

Skilled in collaborating with cross-functional partners such as brand managers, production, legal, and finance teams

Able to work independently and manage multiple priorities across concurrent timelines

Flexible and adaptable to fast-paced environments and evolving project needs

Strong written and verbal communication with exceptional attention to detail

Organized, self-motivated, and solutions-oriented, with a "can-do" attitude

In this role, you will ensure creative projects are properly tracked, proofed, and transitioned through various stages of development and production.

You'll partner with stakeholders across creative, production, brand, accounting, and legal teams to execute key deliverables. This includes scheduling meetings, preparing tech packs, reviewing and adjusting design files, and maintaining freelancer and asset databases.

You will also support administrative needs for the Creative Directors, assist with system logins and onboarding, and coordinate sample approvals-supporting the team's overall creative flow and operational excellence.

Bachelor's degree in Design, Fashion, Communication Arts, or a related field, or equivalent practical experience

Background in creative production, design support, and operational coordination

Experience working in a collaborative creative studio or production environment preferred

Experience in a creative field, preferably in the music industry and especially in merchandise preferred

Please include a resume and any relevant work samples or portfolio links

This opportunity is located in Santa Monica, CA, and requires hybrid work-onsite four days per week, with remote work on Fridays

The pay for this W-2 position ranges from $30.00-$31.80 per hour

This position may be eligible for benefits such as PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.