Administrative Assistant 40hrs/week (Ortho & Sports Medicine)

Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.

1. Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards.

2. Types correspondence, reports, memoranda, special projects, technical papers, and related material for department staff as requested. Takes and transcribes dictation of a highly confidential nature.

3. Schedules and coordinates meetings and facilities, which may include travel and lodging arrangements.

4. Receives, handles, and transfers phone calls and messages within the department promptly and courteously.

5. Greets visitors in a friendly, professional manner and direct to appropriate person/place.

6. Collects and gathers information needed for conferences, meetings, and reports.

7. Processes all incoming mail, open and date stamp, organize the schedule of Administrative Manager for action, follow-up, file for review.

8. Makes travel arrangements utilizing the hospital travel agent. Arranges flights, hotels and conferences as requested. Maintains appropriate documentation in accordance with established hospital policy and submits expenses for reimbursement.

9. Maintains office files through development of an organized and efficient filing system. Ensures that filing is maintained on a daily basis. Filing will also include maintaining a directory on the hospital network to minimize the need for paper filing.

10. Processes hospital forms including, but not limited to: employee action form, purchase requisition, request for payment, and petty cash. Ensures that appropriate documentation is attached to each form.

11. Maintains and orders office supplies as necessary.

12. Communicates equipment problems beyond the scope of departmental repair to Medical Engineering personnel.

13. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.

14. Maintains confidentiality in all office matters.

15. Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working groups achievement of goals, and to help foster a positive work environment.

16. Monitors the unit cost and quality of departmental supplies purchased from outside vendors. Negotiates purchase agreements with vendors.

17. Attends meetings, as requested, and prepares meeting notes for distribution. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.

18. Coordinates the assignment and set up of new staff, processing network request forms, passwords and ordering and setup of new equipment.

What We Offer:

Not only is Lowell General Hospital an exceptional place to work, offering a culture of recognizing and valuing employees, we provide amazing opportunities for our staff:

• Competitive salaries & benefits that start on day one

• Tuition Reimbursement

• 403(b) retirement plan with hospitalmatch

• Opportunities for growth

• Free on-campus parking

About Lowell General

For more than 125 years, Lowell General has served the Greater Lowell community with pride. We balance the first-rate care of a premier medical center with the warmth of a four-time Magnet-recognized community hospital. As a member of our team, you'll join over 3,000 dedicated care providers to offer complete, connected care, when and where patients need it most.