Dir Facilities

Summary:
Responsible for the oversight and management of the operations of the physical plant systems and grounds. Manages the repair design modification preservation and maintenance of buildings and grounds. Ensures that all architectural mechanical electrical heating ventilation and cooling systems are in operating order and in compliance with all applicable governing agency facility standards codes and regulations. Directs the operations of the following Hospital departments and functions:

- Facilities Planning & Operations

- Liaison to System Facilities Design Team

- Environmental Services

- Liaison to Biomedical Engineering

- Security

Responsibilities:
Demonstrates knowledge and commitment to Brown University Health*s and the Hospital*s mission vision values and goals through leadership of assigned functions and participation in a wide variety of organizational activities.

Demonstrates understanding of job description performance expectations and competency assessment plan.

Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to our Customer Service Standards.

Demonstrates knowledge of and acts in accordance with the principles of the Brown University Health Corporate Compliance Program and Code of Conduct.

Develops recommends and implements department and applicable hospital policies and procedures designed to maintain effective and efficient operations and meet the expectations of those served.

- Reviews and maintains current departmental and administrative policies and procedures.

- Reviews Hospital/Brown University Health policies and procedures.

Completes mandatory education:

- Hospital-wide

- Department-specific

- Job-specific

LEADERSHIP

Collaborates with Brown University Health leadership in the development design and maintenance of the facilities and grounds.

Serves as liaison to Brown University Health System Facilities Design Team and Brown University Health Biomedical Engineering Department.

Ensures that all assigned scopes of service strive to meet the needs and expectations of internal and external customers.

Creates a shared vision by developing and continuously communicating the department*s goals in alignment with the hospital*s and Brown University Health*s mission.

Demonstrates flexibility and innovation to facilitate the changes required to improve operations or to enhance revenue effectiveness productivity responsiveness and other quality factors.

Demonstrates a confident and positive attitude with functional competency and technical credibility.

Exhibits effective decision-making skills.

Develops strategic alliances that are mutually beneficial both inside and outside the organization.

Networks toward new partnerships within the community.

Serves as a role model in relation to customer service.

Practices and promotes a philosophy of acquiring and imparting knowledge on a continuous basis.

Enhances professional knowledge and skills by such activities as participation in professional organizations or in local regional or national programs.

Serves as an advocate of the hospital.

HUMAN RESOURCE MANAGEMENT & DEVELOPMENT

Demonstrates knowledge of employee relations policies and procedures and implements policies in a fair equitable and consistent manner.

Assesses manpower needs including number of staff skill mix and appropriate schedules and budgets accordingly

- Implements creative solutions to manpower planning

- Organizes the department to maximize the potential contribution of all employees

Develops and maintains competency-based job descriptions outlining duties responsibilities and requirements of jobs.

Interviews employment candidates and selects competent and qualified personnel for authorized vacant positions.

Assesses the competence of employees upon hire transfer and on an annual basis.

- Assessment considers age-specific needs of patients.

Establishes and communicates clear performance expectations.

Performs ongoing performance assessment and completes annual performance reviews on a timely basis.

- Provides recognition of staff*s achievements

- Counsels employees in a proactive fashion to sustain or improve job performance.

- Provides disciplinary action that is fair objective timely and developmental.

Promotes opportunities for teamwork among all staff.

Promotes employees* participation in problem-solving and decision-making in matters affecting them.

Assesses and analyzes competency patterns and learning/educational needs of staff based on supporting data.

Develops an ongoing department education and training plan that encompasses safety issues competency and continual improvement processes that can be linked to department goals.

FINANCIAL MANAGEMENT

Develops and proposes an annual practical departmental budget and capital expenditures that will contribute towards improving the efficiency and cost effectiveness of all services provided while meeting the needs of our patients the community physicians and our employees.

Operates within the approved departmental budget notwithstanding changes beyond one*s control.

Reviews departmental expenses regularly to identify ways to reduce costs while improving efficiency resulting in an overall net savings on the approved department budget.

Monitors staffing to ensure the optimal use of scheduled time and overtime for maximum productivity.

Controls and accurately reports time worked by department employees for timely payroll preparation.

Plans develops and implements policies procedures and programs involving all applicable hospital departments that maximize departmental revenues.

INFORMATION MANAGEMENT

Develops department policies and trains staff in principles of information management.

Ensures the security and confidential treatment of sensitive and private information.

Demonstrates ability to utilize computer technology for data generation retrieval and analysis.

Ensures that policy and procedure manuals and other reference materials are current and accessible.

MANAGEMENT OF PHYSICAL/TANGIBLE ASSETS

Identifies evaluates and recommends equipment acquisition based on advances in technology and scope of service.

Maintains assigned physical/tangible assets safely efficiently and in such a manner that they effectively perform their intended function.

Coordinates a department-specific equipment management plan in accordance with the organization*s overall equipment management plan. Ensures overall maintenance and physical inventory of equipment.

Prevents the loss or abuse of assigned assets.

Manages supplies effectively.

SAFETY MANAGEMENT

Demonstrates an in-depth knowledge of department-specific safety issues.

Demonstrates leadership concerning safety issues within the organization and the department.

Continuously identifies develops and enforces department-specific safety policies and procedures in accordance with the organization*s overall safety policies.

Organizes an effective department-specific safety-training program for all department employees in accordance with hospital guidelines.

CONTINUAL IMPROVEMENT

Develops plans and manages processes to measure assess and improve the quality of services in alignment with the hospital*s key functions.

Participates in functional and cross-functional continual improvement activities.

Utilizes continual improvement tools and identifies indicators to assess and improve systems and processes over time.

Allocates adequate resources (personnel time and staff training) needed to participate in continual improvement activities.

Monitors and evaluates results of continual improvement activities for effectiveness.

Incorporates/integrates improvements into processes and systems.

Participates in professional activities and maintains professional affiliations to keep abreast of trends/changes regulations and legislation in the field.

COMMUNICATION

Readily accepts and receives feedback from colleagues and staff creating safe environment for disagreement.

Demonstrates effective presentation skills for meetings and formal presentations.

Demonstrates effective writing skills for correspondence reports and other documents.

Demonstrates active listening skills.

Facilitates constructive dialogue to resolve conflicts.

Collaborates with other leaders and relevant personnel to resolve problems and make decisions.

Controls timely and appropriate flow of information throughout the department and the organization; keeps people informed.

Plans and organizes constructive and effective meetings.

SCOPE OF SERVICE

Directs Facilities Operations and ensures the hospital is in compliance with all state federal and other governing agency standards codes and regulations including local and state Building Codes Life Safety Code CMS TJC OSHA NFPA and other regulatory agencies. Ensures that all appropriate licenses permits and certificates are obtained and maintains open communications with local and state law enforcement officials.

Directs the operations of the Environmental Services and Security Departments.

Reviews and assists in the development and negotiation of Hospital contracts for all areas of responsibility.

Directs the activities of employees engaged in the installation operation and maintenance of mechanical and electrical systems inclusive of Emergency Power Generation/Distribution; Medical Gasses; Water/Sewage; Boiler/Steam; Vertical Transportation Devices/Elevators; Communication; and HVAC Systems.

Collaborates in the design of new or existing maintenance systems fire alarm systems new lighting etc.

Ensures that preventive maintenance and inspection to hospital*s infrastructure and major operating equipment facilities and utility systems are conducted to avoid loss of service.

Establishes and maintains a file of facility Architectural Life Safety Mechanical Electrical & Plumbing drawings (Print/CAD) and equipment specifications in the Facilities Management Technical Library.

Coordinates all Hospital employee building and grounds trades to carry out daily maintenance and construction work. Provides for the maintenance repair and/or installation of building components inclusive of carpentry and painting necessary to repair/construct furniture and maintain interior/exterior painted surfaces.

Ensures that all electrical power outages and all other trades tests repair and maintenance records are maintained and up to date and in compliance with all regulatory and insurance company requirements.

Coordinates and directs activities of outside contractors to provide maintenance service of equipment and/or the performance of repairs renovations and construction activities. Plans and prioritizes services with appropriate management personnel to minimize operational disruptions.

Serves as Team Leader of the Utilities Management Team. Participates on various Newport Hospital and Brown University Health teams and committees as assigned.

Other information:
Qualifications:

Bachelor*s Degree in Engineering Architecture Interior Design or equivalent degree.

Five years comparable management experience in healthcare facilities management or related field.

Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Brown University Health is a VEVRAA Federal Contractor.

Location: Newport Hospital USA:RI:Newport

Work Type: Full Time

Shift: Shift 1

Union: Non-Union