Undergraduate Admissions Records Specialist

Appalachian State University

$42,483 - $43,757

United States, North Carolina, Boone

287 Rivers Street (Show on map)

May 12, 2025

Position Summary Information

Classification Title	Student Services Specialist
Working Title	Undergraduate Admissions Records Specialist
Location	Boone, North Carolina
Job Category	5
Position Number	002581
Not Eligible for Visa Sponsorship	VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
Department	Admissions - 240300
Minimum Qualifications	Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.
License/Certification Required
Essential Job Functions	The Undergraduate Admissions Records Specialist serves as a Records Specialist for the undergraduate admissions operations area. It reports to the Associate Director of Admissions - Operations. The function of this position is to coordinate all application processing activities and decision notifications. This position is part of an application data team that works together to ensure the data integrity of all undergraduate applicants. Responsibilities of the position include but are not limited to the following: Maintains and manages all application processes from submission to enrollment, including the imaging of all applicant information and application materials, the evaluation of academic credentials and supporting documentation, and the determination of the disposition of applicant records. Responsible for imaging, indexing, and linking all applicant materials/documentation to applicant records. Applicant records include high school transcripts, college transcripts, test scores, reference letters, and resumes, as well as other relevant documentation. Responsible for loading application data (grade point averages, class rank, test scores, minimum requirements) along with bio-demographic data into the imaging and SIS systems. Must Interpret UNC System Requirements regarding Minimum Course Requirements. Must follow Admissions policies and regulations for processing applicant information. Must maintain attention to detail to ensure that accurate bio-demographic and academic information (grade point averages, class rank, test scores) are loaded into their respective software systems.
Knowledge, Skills, & Abilities Required for this Position	Strong written and verbal communication. Attention to detail. Strong organizational skills. Strong computer and touch typing skills and experience with large volumes of data entry.
Preferred Qualifications	Extensive records experience in coordinating data accuracy and managing workflow. Experience involving verbal and written communication.
Type of Position	Permanent Full-Time
Staff/Non-Faculty	Staff/Non-Faculty
Appointment Type	1.0
Work Schedule/Hours	Monday - Friday, 8:00 am - 5:00 pm; occasional weekend hours.
Number of Hours Per Week	40
Number of Months Per Year	12
Mandatory Staff	No
Physical Demands of Position	To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Overall Competency Level	Journey
Salary Grade Equivalency	GN07
Salary Range
Anticipated Hiring Range	$42,483 - $43,757
Required Functional Competencies to Successfully Perform Job Duties.	Information/Records Administration: Performs data entry with high accuracy and efficiency. Decision Making: Knowledge and understanding of policies and procedures to make decisions regarding how and where data is loaded. Customer Service: Maintains effective working relationships with varying clients/customers. Interprets policies and procedures within the department to provide clear communication.

Pay will be commensurate with applicant competencies, budget, equity and market considerations.

Posting Details Information

Posting Date	05/12/2025
Closing Date	05/20/2025
Competency Level Statement	If no applicants apply who meet the required competencies, then management may consider other applicants at a lower competency level.
Special Instructions to Applicants	For a complete application, please apply and submit all below-required documents electronically through Appalachian State University's Job Board: Cover Letter Resume List of three professional references with contact information
Search Chair Name	Tara Strickland
Search Chair Email	moxleytv@appstate.edu
Applicant Pool Preference	External (Post on the Web)

Departmental Information

Quick Link	https://appstate.peopleadmin.com/postings/50898
Posting Number	201502882P