New

Operations Administrative Assistant

Boart Longyear Company
United States, Arizona, Phoenix
May 14, 2025
Job Description: Job Description Boart Longyear is a global leader in drilling services, providing innovative and reliable solutions to the mining and drilling industry. With a rich history spanning over 130 years, Boart Longyear is committed to delivering excellence in safety, drilling services, and technology. We are currently seeking a highly organized Operations Administrative Assistant to join our Boart Longyear team in Glendale, Arizona. This individual will be responsible for providing accurate and efficient administrative support to our operations teams. Responsibilities Provide general administrative support including correspondence, filing, incoming calls, purchasing, receiving, ordering, scheduling, and itineraries. Enter data with a high level of accuracy for drilling reports, timesheets, invoicing, and other items as needed. Assist with internal paperwork and ensure all data entry requirements are completed accurately and within all deadlines. Support the billing process within Oracle, including project setup, utilization reports, completion reports, and man hour reports. Schedule employee travel, advance payments, and deductions related to employees for multiple divisions. Administer the divisions T&E, Fuel and P-card programs. Proactively follow up with employees regarding expense statement discrepancies. Communicate effectively with employees in both local and remote locations. Complete client invoicing accurately and within deadlines. Follow up with customers as needed. Provide excellent customer service by answering customer queries promptly and accurately. Maintain a high level of professionalism and confidentiality in handling sensitive information. Support financial review tasks as needed. Complete other tasks as required. Minimum Qualifications High School Diploma or equivalent; Associate's Degree in Business or Accounting a plus. High level of data entry accuracy is essential. Strong organizational skills and the ability to manage multiple tasks and deadlines. Detail-oriented, self-motivated, and customer-service focused. Ability to adapt quickly and work within a fast-paced and dynamic environment. Ability to work additional hours if needed. Compensation, Benefits and Perks Talented people are attracted to companies with long-term success and a supportive workplace culture that encourages work-life balance. Boart Longyear offers competitive pay, comprehensive benefits, and career advancement opportunities. If hired, you can expect: a strong compensation plan medical, vision, and dental program retirement program employee recognition rewards program (BRAVO) employee assistance program Company Overview Established in 1890, Boart Longyear is the world's leading provider of drilling services, orebody knowledge technology, and innovative, safe, and productivity-driven drilling equipment. With its main focus in mining and exploration activities spanning a wide range of commodities, including copper, gold, nickel, zinc, uranium, and other metals and minerals, the Company holds a substantial presence in the energy, oil sands exploration, and environmental sectors. The Global Drilling Services division operates for a diverse mining customer base with drilling methods including diamond coring exploration, reverse circulation, large diameter rotary, mine dewatering, water supply drilling, pump services, production, and sonic drilling services. The Global Products division offers sophisticated research and development and holds hundreds of patented designs to manufacture, market, and service reliable drill rigs, innovative drill string products, rugged performance tooling, durable drilling consumables, and quality parts for customers worldwide. Veracio, a wholly owned Boart Longyear subsidiary, offers mining clients a range of solutions that improve, automate, and digitally transform their orebody sciences by championing a modern approach through a diverse product portfolio that fuse science and technology together with digital accessibility. Veracio leverages artificial intelligence and advanced analytics to accelerate real-time decision making and significantly lower the cost of mineral exploration. Our People At Boart Longyear, people are our most important asset, and we understand that the best ideas are developed because of collaborative efforts between individuals with diverse backgrounds, opinions, and perspectives; That is why we are committed to diversity and inclusion in our work teams, fostering environments free of discrimination and harassment, where everyone feels free to present their opinions and be heard. Our Vision Boart Longyear's vision is to be the global industry leader in safety, drilling innovation and productivity. Our Values Our success as a business depends on how we operate. The 'how' is the distinctive way in which we conduct our business, guided by our values of Integrity, Health & Safety, Teamwork & Diversity, Customer Focus and Sustainability. Boart Longyear is headquartered in Salt Lake City, Utah, USA. Visit our website, boartlongyear.com and follow Boart Longyear on social media: LinkedIn , Facebook , Instagram and Twitter . As an Equal Opportunity Employer, we thank all who apply but will only be contacting those selected for an interview. Please apply online at https://careers.boartlongyear.com/ Auto req ID: 15764BR Job Code: 190003 Administrative Assistant 3.09.Administrative Function: Drilling Services Region (Business Group): NAM Country: United States Of America State/Province: Arizona City: Phoenix