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Administrative Department Coordinator, Residential Life

Colgate University
paid time off
United States, New York, Hamilton
May 16, 2025
Posting Details
Position Information


Job Category Support Staff
Position Title Administrative Department Coordinator, Residential Life
Full Time/Part Time Full Time
Division Dean of the College
Department Residential Life
Hiring Wage/Salary Range $21.75-$23.75
Professional Experience/ Qualifications

  • A minimum of one year of administrative experience with progressive responsibilities is required.
  • A detail-oriented approach is required.
  • Must be able to schedule and coordinate meetings and other events.
  • Must be able to work well in a high foot traffic area.
  • Flexibility and the ability to manage multiple tasks and priorities is crucial.
  • Must have solid judgement and be capable of strong communication and problem-solving.
  • Solid skills and experience with Microsoft Office Suite as well as the ability to cull and consolidate data for reports. Demonstrated Google docs experience.
  • Excellent verbal and written communication skills and a high regard for detail are required.
  • Strong customer service experience and the ability to professionally greet staff, visitors and students, serve as a resource and coordinate requests with multiple stakeholders.
  • Must be capable of working collegially with diverse groups of faculty, staff, students and community members.
Preferred Qualifications
Three or more years of administrative experience is preferred.
Education
A minimum of an Associate's degree is required, or a combination of education and experience from which comparable skills are attained.

A Bachelor's degree is preferred.
Certifications
Offer Determination
When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
Other Information
Benefits
Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.
Department Statement
This position provides comprehensive administrative support for Residential Planning and Programs, Residential Life, and the Residential Commons.
Accountabilities
The Administrative Departmental Coordinator ( ADC) is an integral member of the Office of Residential Life within the Dean of the College Division at Colgate. This position provides comprehensive administrative support for the Office of Residential Life, the Residential Commons and the AVP of Residential Planning and Programs. The ADC has the opportunity to contribute meaningfully to the student experience, to engage regularly with students, and to work in partnership with a talented group of professional and student staff. This position reports to the Director of Residential Life. Responsibilities include coordination and management of the daily operations of the office, in addition to needs specific to several operations and programs within the department.
Responsibilities include:

  • Greet visitors and ensure reception area creates a welcoming environment;
  • Ensure efficient execution of administrative procedures and processes central to the functioning of the Office of Residential Life;
  • Respond in a timely manner to requests for information and refer to other resources as appropriate;
  • Ensure the Residential Life email account and voicemail account are managed efficiently and communications are responded to in a timely manner;
  • Respond to student, family, and supporter needs in a service-oriented and helpful manner;
  • Manage calendars as requested by supervisor; travel itineraries for staff; contacts and correspondence for department;
  • Manage receipt of, distribution, and tracking of residential keys;
  • Coordinate with vendors and service providers;
  • Assist with onboarding new employees;
  • Maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment.
  • Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports;
  • Monitor departmental budgets and report status, variances, and potential issues to appropriate budget manager;
  • Execute building and/or room scheduling and service requests, as required;
  • Hire, train, and supervise student office staff;
  • Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.
  • Participate in department, Division, and University meetings and committees;
  • May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division or function, as assigned.
Posting Detail Information


Requisition Number 2025S046Posting
Temporary No
Work Schedule
Weekdays
37.5 hours per week.
Job Open Date 05/16/2025
Job Close Date
Open Until Filled No
Special Instructions Summary
EEO Statement
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).



  1. *
    Are you currently a Colgate employee?

    • Yes
    • No


  2. *
    Have you ever been a Colgate employee?

    • Yes
    • No



  3. Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?

    • Yes
    • No


  4. *
    Are you at least 18 years of age?

    • Yes
    • No


  5. *
    Please let us know how you heard about this position.

    • Albany Times Union
    • Binghamton Press & Sun
    • BlackCoachesinSports
    • Careerbuilders.com
    • Cazenovia Republican
    • Centralnewyorkhelpwanted.com
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Colgate Employee
    • Colgate Website
    • CoSIDA
    • Diverse Issues of Higher Education
    • HERC (Upstate New York HERC)
    • HigherEdJobs.com
    • Indeed.com
    • InsideHigherEd.com
    • LinkedIn
    • Mid-York Weekly
    • NACWA
    • naviGATE
    • NCAA News
    • Norwich Evening Sun
    • Oneida Daily Dispatch
    • Sherburne News
    • Studentaffairs.com
    • Syracuse Post Standard
    • Utica Observer Dispatch
    • Waterville Times
    • WomenLeadersinCollegeSports.com
    • Other



  6. If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.

    (Open Ended Question)




Applicant Documents
Required Documents

  1. Resume
  2. Cover Letter


Optional Documents

Applied = 0
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