Payroll Analyst

Position Summary: The Payroll Specialist is responsible for payroll operation tasks ensuring compliance with Federal, State, and Local payroll tax and garnishment regulations for the US.

Key Responsibilities:

* Partnering with ADP's managed payroll services teams to ensure accurate data entry for multi-state payroll under strict deadlines while ensuring all entries and system outputs are in compliance with state and federal laws.

* Ensuring payroll processes follow existing regulations and that new regulations are identified and implemented promptly by our organization and/or ADP.

* Researching payroll-related cases and providing remediation, while resolving escalated employee cases and inquiries.

* Supporting other payroll team members with processing when necessary.

* Processing bi-weekly multi-state payrolls for more than 30,000 US/PR employees.

* Reviewing payroll inputs from various internal sources to ensure accurate payroll processing for multiple payrolls.

* Working with the HR team to aggregate employee data relating to new hires, terminations, and bonus payments during each pay period to accurately process payroll for that period.

* Auditing current processes to reduce the number of payroll-related errors.

* Validating and balancing Rapid Pay Data entries and submitting Batch Totals to ADP per pay group.

* Completing Action Items in the ADP portal with a list of Rapid Pay Data and flagged items to be reviewed by ADP during processing.

* Processing legal payment agreements.

* Processing vacation for immediate pay state terminated employees.

* Handling complex transactions including, but not limited to, Inpats, Expats, and Stock Options.

* Supporting internal/external audits.

* Managing service tickets via Service Now.

* Participating in projects including mergers, acquisitions, and process improvements.

* Managing time and attendance systems.

* Handling union CBA and time configuration.

* Demonstrating strong analytical skills and attention to detail.

* Working in a shared services HR environment.

* Continuously recommending process improvement initiatives.

* Work independently or as part of a team in a fast-paced environment to deliver results to deadlines.

* Interface directly with ADP to ensure that all payroll-related actions are provided accurately and efficiently.

* Respond promptly to employee inquiries, which may be in the form of audits or correspondence.

* Provide support on all mergers and divestitures.

* Serve as backup to the Puerto Rico team and non-exempt payroll.

* Monitor internal controls to verify that input and processing of all payroll data, including wages, garnishments, applicable wage taxes, and other miscellaneous wage/benefit programs, calculations, and deductions meet expectations, in conjunction with best practices.

* Create and review audit and management reports at the appropriate time in accordance with the production schedule.

* Participate in ADP/organization meetings for the development and ongoing administration of payroll, providing documentation on issues and working collaboratively with ADP, third-party vendors, and internal company divisions toward timely resolution.

* Ensure internal controls established related to payroll are maintained and monitored on a continuing basis.

* Research, investigate, and report all problems, corrections, and changes related to ADP payroll programs, and respond to related inquiries and escalations in a timely manner.

* Participate in making updates to Payroll Standard Operating Procedures, Work Instructions, and Process Mapping.

* Support the Payroll Manager in all internal/external audits.

* Assist the Payroll Manager with the development and maintenance of internal client policy documentation related to payroll processing.

* Provide recommendations on changes to policy, procedures, or rules that influence or affect the administration of payroll and communicate recommendations and business decisions to the Payroll Manager, as appropriate.

* Work with ADP on changes, updates, and/or additions to any current processes, including areas of processing, Employee Service Center impact, and updates to the COS Knowledge Base.

* Work with ADP to research and deliver data related to activities that occurred prior to the start of ADP service delivery.

Qualification & Experience:

* High school diploma or GED with 3 years of experience working in a strong (fast-paced environment) payroll position.

* Strong in-depth understanding of compliance related to payroll processing, including wage and hour laws (Federal, State, Local).

* Ability to prioritize effectively and work under tight deadlines.

* Experience in high-volume processing.

* Strong experience in Excel and PowerPoint.

* Excellent written and oral communication and interpersonal skills along with high personal integrity, credibility, and energy.

* Experience with ADP Enterprise System.

* Time and attendance support via entries, edits, and configuration.

* Comprehensive Outsourcing Experience.

* Union payroll processing experience.

* Experience using Workday HR Information Systems (HRIS) for both data storage and analysis.

* Experience working with payroll processing vendors, coordinating, and monitoring payroll processing functions or vendors performing these functions.

* Knowledge of HR business processes and working with independent groups (e.g., Finance and Human Resources) through experience working with interdependent groups impacted by the payroll process.

* Bachelor's degree in related discipline.

* Experience with Service Now.

* Union CBA and time configuration experience.