Project Coordinator

Staffmark Workforce Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances located in Plano, TX.

Project Coordinator

• Shipping experience in a corporate environment
• Advanced knowledge of MS Excel

Position Description

Provide project coordination support and administrative/clerical support for the department. Responsibilities may include, but will not be limited receiving incoming device shipments, working with customs teams, planning UPS/UPS Critical/FedEx/DHL shipments domestically and internationally, Inventory management of devices and SIMs, managing/organizing provisioning/device service requests, and extensions, flashing software updates to devices and shipping, downloading SW, labeling devices.

In this position, either directly or through others, the incumbent will: Inventory, flash, and ship samples and coordinate device activation/extension requests for Dish.

PM Support (approximately 90%)

• Ship devices for all various stages of projects (Pre-P1, P1, FIT), etc... including replacement devices. Ensure all documents, commercial invoices, SED, and lithium battery documents are included. Track all devices during transit using UPS, UPS Express Critical (pink bag), and DHL. Collect confirmations via email once devices are hand-carried to Dish.
• Maintain Dish, Strategic Accounts, and SEA tracking sheets for all projects.
• Update and maintain UPS address book and Outlook distribution lists.
• Deliver devices to Dish locations based upon urgency including SU submissions.
• Prepare the SU packet for delivery (labels and confirmation).

Admin (approximately 10%)

• Performs general support duties, including mailings, copies, printing, coordination of schedules, office set up, maintaining office equipment, space planning, etc.
• Prepares expense reports, makes travel and accommodation arrangements for team members, schedules and plans meetings, and appointments including scheduling conference rooms, and maintaining meeting materials, and supplies.
• May be responsible for managing HQ meeting requests and transportation for VIP HQ visitors.
• May be responsible for reconciliation and tracking of budget items.
• Assist in events planning, including scheduling, catering, set up, and break down.
• Place Inventory Requests for devices as needed.
• Shipping/Mailing/Packaging as needed.
• Assists Executive Admin with various needs. Performs word processing, and prepares presentations, spreadsheet correspondence, contracts, internal memos, status reports, etc.
• Updates and/or maintains various tracking spreadsheets, databases, and/or other office software records for the unit (e.g. time sheets, organization charts, schedules, and presentations).
• May assist in preparing all levels of reports, compiles data into comprehensible format, and provides information for the department's effective customer, internal, and company communications.
• Maintain office supplies for all dept. (STG and OPS teams).
• Create tickets for facility requests.

Requirements:

• A high school education plus specialized executive secretarial training or some college courses in business administration or a related field, or equivalent work experience in executive office administration, executive services, and applied secretarial skills and practices.
• Specialized training in administrative, office services, and secretarial skills and practices.
• A minimum of 3-5 years experience in an administrative/office support position.
• Experience researching information and preparing communications.
• Experience developing presentations using a variety of PC applications, including word processing, spreadsheets, and graphic arts software.
• Develop and maintain excellent working relationships with all appropriate levels within and outside the company.
• Strong organizational skills
• Plan, organize, and prioritize multiple assignments and projects.
• Demonstrated competency in both oral and written modes for internal and external personnel at all levels.
• Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames.

Staffmark talent working with this client receive competitive compensation and a great benefits package, including medical, dental, vision, 401K, and Paid Time Off plus more!

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All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

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