Office Administrator - Ag-Land FS, Inc. - Hartsburg, IL

COMPANY: Ag-Land FS, Inc.

LOCATION: Hartsburg, IL

Job Description: Office Administrator - FS Plant Support Specialist

Location: Hartsburg, IL
Company: Ag-Land FS, Inc.
Reports To: Cory Adolphson, Hiring Manager
Compensation: $18.00 - $24.00/hour
Employment Type: Full-Time

Position Summary

Ag-Land FS, Inc. is seeking a detail-oriented, customer-focused Office Administrator - FS Plant Support Specialist to join our Hartsburg, IL team. This critical role provides administrative and operational support to our Agronomy Department and ensures smooth daily operations at the location. You will serve as a front-line representative of our organization while managing essential back-office functions including inventory reconciliation, billing, scheduling, and customer service.

We are looking for a proactive, reliable individual who thrives in a fast-paced agricultural environment and enjoys supporting both internal teams and external customers.

Key Responsibilities

Administrative Support

• Greet and assist clients, visitors, and team members in a professional and friendly manner.
• Answer phones, route calls, and provide customer service or administrative support as needed.
• Perform clerical tasks such as photocopying, filing, mailing, and document preparation.
• Assist with contract preparation, meeting coordination, and project-based work.

Inventory & Billing Operations

• Maintain accurate inventory records using internal accounting systems.
• Coordinate physical inventory counts and reconcile variances.
• Review and post inventory transactions and shipping documents.
• Ensure correct pricing, verify billing consistency, and post transactions.
• Compile data to prepare accurate customer invoices based on purchase orders, sales tickets, and load-out slips.

Customer Accounts & Financial Transactions

• Post payments to customer accounts and ensure timely deposits to the bank.
• Respond to accounts receivable inquiries and resolve billing concerns.
• Follow the company's credit policy and verify account statuses before billing.
• Support management in maintaining pricing accuracy and communication.

Team Support

• Crosstrain in other administrative roles to provide backup when needed.
• Collaborate with team members across departments to ensure smooth plant operations.
• Help coordinate logistics, product handling, and scheduling in support of agronomy operations.

Qualifications & Requirements

• Associate degree in Business, Agriculture, or related field; or equivalent experience.
• 1-3 years of relevant administrative or agronomy-related experience preferred.
• Strong communication, collaboration, and decision-making skills.
• Proficiency in computer-based accounting and inventory systems.
• Valid driver's license with a satisfactory driving record.
• Ability to work extended hours and travel overnight when necessary.
• Knowledge of FS agronomy and energy operations is a plus.

Our Benefits & Perks

At Ag-Land FS, we don't just offer jobs-we build careers backed by long-term support and financial security:

• "Paychecks for Life" Pension Plan - A fully funded pension offering guaranteed income in retirement.
• Comprehensive Health Coverage - Medical, dental, vision, and life insurance.
• Optional Protection Plans - Accident, critical illness, hospital, disability, and identity theft coverage.
• Generous PTO & Paid Holidays - To relax and recharge.
• 401(k) with Company Match - Grow your retirement savings.
• Employee Assistance Program (EAP) - Confidential support for life's challenges.
• Training & Development - Ongoing opportunities to grow and advance.

Compensation

• Hourly Pay: $18.00 - $24.00/hour (based on experience)
• Additional Incentives: Eligibility for bonuses, incentives, or commissions depending on performance and responsibilities.

Join Our Team

Ag-Land FS, Inc. is proud to be an equal opportunity employer, committed to fostering a diverse, inclusive, and respectful workplace. We welcome applicants of all backgrounds-including veterans and individuals with disabilities.

Visit us at www.aglandfs.com
For more information, contact Court Hruska at chruska@aglandfs.com

Make a difference in agriculture. Grow your future with Ag-Land FS, Inc.

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.

We are an equal opportunity employer, including protected veterans and qualified individuals with disabilities. Employment may be contingent upon receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.