Administrative Assistant 1

Are you an ambitious and highly organized administrative professional? If so, consider joining the Department of State as an Administrative Assistant 1. This position gives you the opportunity to provide administrative and technical assistance to the Bureau of Elections to ensure efficient processing of tasks related to the Pennsylvania Election Code and other federal and state election law. If you are ready to take your career up a notch, we want to hear from you!

As an Administrative Assistant, you will provide administrative and technical assistance to support Bureau of Elections in functions related to Pennsylvania Election Code and assist with all Bureau calls and walk-ins. Attention to detail and effective analytical abilities are essential for this position as you will be reviewing election related publications and instruction materials; recommending revisions; coordinating requests for translations from vendors; as well as entering data for various statistical reports required by state and federal laws. You will have the opportunity to assist the Division Chief and Civic Engagement & Community Impact Programs Manager in the planning and development of projects, including the annual county election officials' conference, ballot certification, the Governor's Civic Engagement Award, the county language access workgroup, and reapportionment of election districts. Additional responsibilities include:

• Assisting customers and responding to inquiries
• Researching complaints
• Preparing certifications
• Conducting nomination petitions and nomination paper filings
• Preparing training material
• Serving as a liaison to the counties

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, two days per week after completion of probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.