Specialist, Documents and Records Management

Buckeye is the premier infrastructure and logistics provider for the world's energy needs, both today and tomorrow. Since 1886, we have successfully navigated transitions in the way energy has been distributed to continually meet the needs of an evolving market and industry environment. Our people are a critical element to the success and longevity of our operational history and our future as we seek to thrive through the energy transition.

We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. We are committed to safely and responsibly providing world-class service to meet the continually evolving energy needs of our customers and the communities we serve. As part of this commitment to our customers, we are continually diversifying our platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts on our operations.

Buckeye Partners is currently seeking a Specialist, Document and Records Management with experience supporting documents and records management programs in the Oil & Gas Industry to join our team!

Role Summary:

The Specialist, Documents and Records Management is responsible for supporting the day-to-day process management and support services as it relates to documents and records management.

Responsibilities & Essential Functions include:

• Documents Management Process Management and Support
  
  
  
  • Execute the document control process including managing document review cycles, and review and approval workflows.
  • Manage document update requests and ensure they are processed in a timely manner.
  • Ensure review and approval workflows are executed in a timely and effective manner.
  • Provide training and support on document management procedures and processes.
  • Support and provide guidance on the structure and maintenance of the Documents Management System.
  • Support Technical Writers with organization and publication within the Document Management System as needed.
  
  
  
  
• Records Management Process Management and Support
  
  
  
  • Ensure the proper storage, retrieval, and destruction of electronic records according to Company retention schedule through established processes.
  • Support classification and indexing of electronic records as needed.
  • Liaison with program management and the Legal department to collect, analyze, and document business rules and processes to appropriately apply records management workflows.
  • Provide training and support on records management procedures and processes.
  
  
  
  
• Other duties as assigned.

Position Requirements:

• Bachelor's Degree or equivalent required, preferably in Information Management, Business Administration, or a related field.
• 3+ years of professional or related industry experience.
• Proven experience in records management, document management, data management, or a similar role.
• Knowledge of records management and/or document management software and/or electronic filing systems.
• Strong organizational and analytical skills with attention to detail.
• Strong interpersonal, communication, and customer service skills.
• Advanced experience with SharePoint and Microsoft Office.
• Up to 15% travel.

Other skills, attributes and abilities:

• Demonstrated problem solving and project management skills.
• Excellent communication (oral, written and presentation) skills are required, as well as exceptional interpersonal skills.
• Familiarity with relevant laws and regulations regarding document management and/or records management in the Oil and Gas industry is a plus.

Certificates & Licenses:

• None required.

Essential Functions:

• This position requires the ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and or/quantitative productivity standards.
• This role requires the ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• This position requires compliance with all personnel policies.

Physical & Safety Requirements:

• Normal office environment and field operations environment.