Division Administrator

Associate's degree preferred, or a combination of education and experience from which comparable skills are obtained.

An Associate's degree is preferred or a combination of education and experience from which comparable skills are obtained.

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.

Founded in 1819, Colgate is a small, highly selective residential liberal arts college for students of talent who are preparing for lives of leadership and productive citizenship. The University recently launched a $1B campaign in support of the Third-Century Plan, a comprehensive roadmap that will advance Colgate's efforts to pursue its mission at the highest level and establish Colgate as one of the finest undergraduate institutions in the nation.

The Division Administrator provides support for the Office of Advancement.

Responsible for the flow of all documents/correspondence for departments within the division by performing work assigned. Regular duties will include: performing general administrative support duties as required including electronic filing, answering phones, preparing correspondence, monitoring the budget, and maintaining office material supplies. Coordinates travel and transportation arrangements and schedules meetings with donors, volunteers and staff as requested. Types and compiles correspondence, reports and support documentation. Provides various data reports, profiles, giving records, and spreadsheets from university database system. Prepares, organizes and distributes materials for staff, donors and volunteers. Coordinates regular team meetings.

Overall responsibilities will include coordination of the daily operations of the division. Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the division; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of division; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the division, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment.

Maintain division records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.

Responsible for divisional communication to include: website maintenance, newsletters, posters, invitations, etc.

Responsible for all aspects of planning and execution of division events and functions, including travel arrangements.

Responsible for building and/or room scheduling and service requests, as required.

May coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time-entry.

May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to Advancement.

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.