Advancement Program Coordinator

UA-Administration

The Advancement Program Coordinator uses significant judgment in decision-making to perform a wide variety of specialized and complex support functions
for the Vice Chancellor and Division while maintaining employee and donor confidentiality. This position oversees and executes on a range of routine duties,
special projects, and office operations in which contacts must be tactfully handled, and acts as the primary point person for the Division for both internal and external contacts.

Responsibilities

* Plans, coordinates, and manages leadership and division level meetings including preparing agendas and meeting materials. Notes, directs, and tracks
identified action to completion by specified deadlines
* Plans, coordinates, and manages executive level meetings with external alumni, donors and key stakeholders at the highest level, ensuring university
leadership is well prepared
* Proactively supports activities for the Chancellor's Council and Alumni Association (advisory boards) including the preparation meeting materials,
calendar meetings, and tracking action items to completion
* Supports a variety of donor stewardship efforts including preparing and mailing acknowledgement letters and endowment reports. Coordinates aspects of the donor acknowledgement and recognition process.
* Supports campaign tasks management tracking and project management activities.
* Supports a variety of alumni and donor event efforts, including calling for and tracking event RSVPs, and preparing UMSL leadership materials for event
briefings.
* Utilizes the CRM database and other technology tools to look up data, enter data, and pull reports. Enters contact reports for Chancellor and Vice
Chancellor. Reviews data reports and makes independent decisions and recommendations to Vice Chancellor. Prepares various data reports.
* Serves as the functional Office Manager for the Division including inventory and supply management, office space utilization; Serves as the centralized
Division liaison with Facilities Management and IT for work orders
* Monitors and answers Advancement Division and External & Donor Relations phone line and email address, routing and responding to incoming calls and
email correspondence in a professional and timely manner.
* Research and analyses atypical/complex data and prepares reports (e.g., budget, revenue), noting key issues and patterns in the data
* Organizes and completes assignments according to priorities and deadlines
* Recognizes and solves typical and emerging problems that occur without supervisory approval
* Uses discretion and judgement, as applicable, to evaluate work as well as division processes and modify to achieve results or improve efficiency
* Maintain confidentiality regarding sensitive matters
* Perform other duties as assigned

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

M-F; 8am - 5pm

A Bachelor's degree or an equivalent combination of education and experience and 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Proficient use of Microsoft Office applications.
Attention to detail and maintain a high level of accuracy.
Strong organizational and time management skills.
Ability to work independently while also working as a member of the University Advancement team.

$22.00 -- $27.00 hour

Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.