Regional CMMS Administrator

JLL
parental leave, paid time off, 401(k)
United States, Iowa, Ankeny
Jul 25, 2025
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. About the Role The Regional CMMS Administrator is responsible for the autonomous and independent oversight of asset management, work planning, and spare part inventory using Infor EAM (Enterprise Asset Management) software at a region/node of North American facilities, reporting directly to an area manager with nodal and regional oversight. This position is also responsible for training new EAM Administrators at a regional level; maintaining parts/asset data accuracy and equipment hierarchy in the Infor EAM system; and rolling out standard workflows for work requests, preventive maintenance programs, project requests, and inspections, etc. Responsibilities include, but are not limited to An average of 6 to 8 sites spread across a regional/nodal geographic area working directly or remotely with between 24 and 32 technicians in a 24/7 environment. Ability to function in technology driven environments utilizing various software portals and dashboards to drive stores performance. Measure and publish physical inventory metrics to the management team; interpret data, troubleshoot process, and make recommendations based on findings. Develop and maintain accuracy of equipment metadata by regularly collecting and inputting information, such as; manufacturer, model, serial number, and system structure information. The data is maintained in EAM and equipment is labelled/barcoded or identifiable in the facilities. Develop and maintain accuracy of Work Order related data: User Setup, Employees, Shifts, Crews, and Supervisors. Adding Equipment to PM Plans, Schedules, and Work Packages. Defining Scheduled due dates or initial meter points of system generated WOs. Develop and maintain FC specific PM Plans, Schedules, Routes, and Work Packages. Support management in the review of WO Data accuracy such as; Equipment on WOs, Booked. Hours (Employee and Vendors), parts usage, WO type, closing codes and WO Comments. Support management in the scheduling and assigning of work. Manage work orders in the system, ensure proper creation, planning, update and closure of work orders. Develop and maintain accuracy of spare parts metadata by regularly collecting and inputting information, such as; supplier, catalog number, min/max quantities, pricing, manufacturer, and part numbers. Drive materials management process in the facilities' store, including but not limited to: Create and or Generate Requisitions, POs, PO Receipts (EAM & Oracle) Develop and maintain the 5s of the stores. Work with facilities team to develop and maintain lists of critical spares. Audit materials management process with regularly scheduled cycle counts. Support management with data to implement corrective action as discovered in cycle counts, KPIs or other EAM data. Work with facilities' teams to reduce costs and improve parts quality. Works with corporate EAM Business Analysts to roll out new functionality, standard object coding scheme, Preventive Maintenance (PM) procedures and scheduling; and EAM reports. Provides software trainings to end users and new EAM Administrators; serves as liaison for problem solving and escalation. Train, coach and educate staff on the EAM functions and best practices for performing tasks. Serves as lead trainer and tier 1 EAM support for the Reliability and Maintenance Engineering (RME) teams on site while supporting other regions across the portfolio. Must be self-driven, organized and be able to work in a fast-paced team environment. Proven written and verbal communication skills. Ability to travel up to 75% between 8 sites. Basic Qualifications 3+ years' working experience working with an CMMS/enterprise asset management software suite. 3+ years' experience using Microsoft Word and Excel Customer service and project management experience.3+ years' experience planning, scheduling and auditing overall facilities/maintenance activities. Self-starter with the dedication and ability to work independently in an autonomous environment. Candidate must possess and maintain a valid state driver's license. Preferred QualificationsBachelor's degree or 2+ years experience. 2-year Associate degree (or professional training) in Business Administration, Information System, Engineering or related fields 4+ years' working experience working with enterprise asset management software suite. Infor EAM ASE is highly desired2+ years' data analysis experience in the facilities maintenance program, specifically in asset management and spare part optimization. User training experience is desired. Physical DemandsRepetitive bending, crouching, kneeling, reaching, twisting, sitting, standing, and walking. Lifting parts and tools weighing on average 20 pounds, occasionally weighing up to 49 pounds. Dexterity in eye/hand coordination, feet (foot pedals) manual (picking, pinching, holding, grasping), and wrist motion (repetitive flexion/rotation)Working conditions may include small spaces, dust, fumes/odors, hot/cold temperatures, inside/outside noise, vibration, standing on concrete for long hours and wet or uneven surfaces. Location: On-site -Ankeny, IA Job Tags: RME If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays *JLL Privacy Notice* Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified.