Sr Benefits Analyst

This exempt position reports to the Director of Benefits and assists in the administration of benefit programs, policies, and procedures. Under the direction of the Director of Benefits, assists with the compliance and due diligence of all benefit plans including: Group Health (self-insured plans), HSA, Dental, Vision, Life/AD&D, Disability, 401(k), FSA, Commuter Benefits, ACA, wellness initiatives, ThrivePass, ESPP, COBRA, Workers' Comp, ADA and leave of absence administration. The Sr Benefits Analyst strives to meet the organization's goals and achieve business objectives, while helping to maintain competitive benefits.

Essential Duties and Responsibilities

• Monitors benefits email box and research, resolves and responds to inquiries from employees, management and vendors regarding benefit program matters, in a timely manner.
• Assists with managing the weekly, bi-weekly, monthly, quarterly, and annual benefits fundings, billings, and other payments, including submissions to Finance for payment.
• Supports the workers' comp administration function.
• Presents benefit portion of new hire orientation in rotation with other staff members.
• Oversees the collection of health insurance premiums for employees that are on leave of absence in a non-paid status or not working.
• Audits Life, AD&D and 401k plans quarterly and provides reach out to participants that haven't elected a beneficiary.
• Serves as backup support for the compliance and administration of the company leave programs, including: FMLA, PDL, CFRA, PFL, individual city and state mandated leave programs and programs facilitated by a Third-Party Administrator (TPA).
• Audits Health Savings Account (HSA) enrollments to verify that employees that are eligible to receive the company contribution are enrolled.

Including

• Manages ACA and MEC compliance and ensures that eligible employees are offered health insurance coverage on an ongoing basis. Audits 1095-C forms for accuracy and edits if incorrect, by the established deadline.
• Assists with annual Benefits Open Enrollment, which includes communications to employees, Benefits Guides, meetings, validating benefit deductions, user acceptance testing, dual enrollment period, and managing questions/issues after Open Enrollment has ended.
• Provides backup to calculate catastrophic illness sick pay for eligible employees on leave (if applicable) and coordinates payments with payroll, based on wage supplement programs and eligible state disability programs.
• Assists in the management of the ADA accommodation interactive process, including travel and ergonomic evaluations, etc. This may include collaboration and support of return-to-work effort of injured workers.
• Supports 401k plan audits and administration. Oversees 401k loan process to ensure that repayment deductions are executed correctly per the amortization schedule. Monitors 401k loan process notifications to address delinquent loans.
• Attends 401k Investment Committee meetings as an observer.
• Assists with open enrollment process for Employee Stock Purchase Plan twice a year.
• Provides backup for the distribution of the monthly wellness newsletter.
• Serve as backup for compliance, reporting and payment submission for activities relating to the San Francisco Health Care Security Ordinance (SF HCSO).
• Provides benefits support for acquisitions.

Job Requirements

• Minimum 5 years of Benefits and 401k Plan administration experience
• Minimum 2 years of leave of absence experience
• Experience with HRIS/Benefits systems, ADP Workforce Now experience a plus
• Proficient in Microsoft Office suite, moderate expertise in Excel
• Broad knowledge of multi-state leave of absence and ADA laws and regulations
• Report writing
• Excellent communication and organization skills
• Bachelor's degree in Human Resources, or equivalent work experience
• Track record of prioritizing multiple projects and tasks to ensure timely delivery of high-quality work product
• Effective listening, verbal communication, and written communication skills with proven ability to appropriately adjust messaging to different audiences
• Ability to work effectively in a fast-paced, changing entrepreneurial work environment
• HR certification (SHRM-CP, PHR) a plus

EEO Non-Discrimination and ADA Reasonable Accommodation Statement:

Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status, or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate based on physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan participates in E-Verify.