Executive Admin Administrator/Assistant

If you are wondering what makes TRIMEDX different, it's that all of our associates share in a common purpose of serving clients, patients, communities, and each other with equal measures of care and performance.

• Everyone is focused on serving the customer and we do that by collaborating and supporting each other
• Associates look forward to coming to work each day
• Every associate matters and makes a difference

It is truly a culture like no other - We hope you will join our team! Find out more about our company and culture here.

The Executive Administrator provides executive level support by managing calendars, communications, travel schedules, and reports as assigned. This role organizes and develops information and materials necessary for meetings, special projects, presentations, and reports and provides additional support as assigned. They also collaborate with other Central Office associates to manage office activities and professionally represents TRIMEDX in all interactions by demonstrating a commitment to the TRIMEDX brand, vision, mission, and values.

Location: Indianapolis, Indiana; candidates must currently reside within a 70 mile range of Indianapolis. Our Central (Corporate) Office is located on the northwest side of Indianapolis. Position is hybrid (primarily remote, with in-office work as needed/required).

Responsibilities

Executive Level Support - 95%

• Support designated executive/s with all administrative support needs
• Manage calendars, phone calls, reports, travel schedules
• Perform additional support tasks: onboarding, coordinate meetings, prepare documents, take notes/minutes, send reminders/responses, maintain files, invoice approval, legal ticket prioritization
• Organize and develop information and materials necessary for meetings, special projects, presentations, and reports
• Collaborate with senior management and stakeholders to identify business projects; manage resource allocation, and the development of project deliverables
• Interface with board members, customer contacts, vendors, and community leaders

Support Central Office Management (5%)

• Maintain assigned public areas (e.g. conference room, break room)
• Collaborate with other associates to manage office activities and events

All other duties as assigned.

Skills and Experience

• Minimum 5 years of support experience with at least 3 years of experience providing executive level support
• Experience in a large (over $500m), nationally operated company preferred
• Experience in supervision of support staff a plus
• Proven and demonstrated experience with customer contact specifically customers, community leaders, and industry affiliates is required
• Polished executive presence and a high level of professionalism required
• Demonstrated knowledge of Microsoft Office applications at an intermediate or advanced level
• Ability to manage time and set priorities amidst multiple tasks and deadlines
• Strong project management skills
• Excellent organization and planning skills
• Proven creativity and problem solving skills
• Strong written and verbal communication skills
• Ability to work comfortably with all levels of the organization
• Ability to maintain confidentiality in all circumstances
• Ability to deal with change and be flexible while still delivering results
• Show a critical eye for attention to detail

Education and Qualifications

• Associates degree in Business Administration or a related field preferred; Bachelor's degree a plus

#LI-Hybrid

At TRIMEDX, we support and protect a culture where diversity, equity and inclusion are the foundation. We know it is our uniqueness and experiences that make a difference, drive innovation and create shared success. We create an inclusive workplace by actively seeking diversity, creating inclusion and driving equity and engagement.

We embrace people's differences which include age, race, color, ethnicity, gender, gender identity, sexual orientation, national origin, education, genetics, veteran status, disability, religion, beliefs, opinions and life experiences.

Visit our website to view our full Diversity, Equity and Inclusion statement, along with our social channels to see what our team is up to: Facebook, LinkedIn, Twitter.

TRIMEDX is an Equal Opportunity Employer. Drug-Free Workplace.

Because we are committed to providing a safe and productive work environment, TRIMEDX is a drug-free workplace. Accordingly, Associates are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of any controlled substance or marijuana, or otherwise being under the influence thereof, on all TRIMEDX and Customer property or during working/on-call hours.