Facilities and Events Operations Specialist

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Division of Continuing Education is an environment that celebrates diversity of background and experience and one that leverages the unique talents and strengths of staff to achieve greater employee satisfaction, higher productivity, and innovation. We strive to be a place where staff feel that they are equitably treated, respected, heard, valued, and enabled to do their best work while contributing to the organization's mission and vision.

The Facilities & Event Operations Specialist plays a key operational role overseeing both event services and facilities support across the Division of Continuing Education's five instructional and administrative buildings. This position ensures the smooth delivery of evening and weekend educational programs and maintains facility readiness to support DCE's commitment to high-quality continuing education. In addition, the specialist supports the needs of DCE tenants, and off-site locations including leased space in the Irvine Train Station.

Working an adjusted schedule (11am-7:30pm sometimes, 12-8:30pm), the specialist provides on-site leadership during extended hours, directly supervising five full-time senior custodians and 10-20 part-time student assistants responsible for classroom and event services-particularly during evenings and weekends when other management is not present.

The specialist is also responsible for maintaining DCE buildings, coordinating with various UC Irvine approved contractors and UC Irvine Facilities Management to ensure optimal operations.

Required:

• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Proficiency in Microsoft Office with emphasis in Teams, Excel, and Outlook.
• Bachelor's degree in related area and / or equivalent experience / training

Preferred:

• Bilingual communication in Spanish.
• Knowledge of facilities management with familiarity with HVAC, electrical, plumbing, electronic locks, and fire alarm systems.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures related to facilities, events, and emergency preparedness.
• 3-5 years Facilities management role, leading custodial teams and communicating with a wide range of vendors and partners to achieve cost-effective results.
• 1-3 years Operational responsibility for delivery of all events and classroom services

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.