Administrative Assistant

Job Objective: This position provides administrative support to Corps Officers.

Essential Functions:

• Receive, screen and direct incoming phone calls; assist callers as needed
• Receive and direct visitors and clients
• Maintain reception area
• Provide data entry, typing, and general clerical support
• Process incoming and outgoing mail
• Manage office support functions
• Supervises office services support staff
• Provide oversight of equipment service and office facilities vendors as directed
• Participate in budget preparation as directed
• Maintain program and other files as assigned
• Assist with creation, completion and tracking of forms and documents
• Assist in preparation of payroll reporting as directed
• Assist with preparation and maintenance of financial records as directed
• Responsible for counting and depositing donations and other receivables
• Maintain community services worker intakes and reports
• Respond to requests for information and data
• Prepare written responses to routine inquiries
• Manage calendar for Corp Officers

Minimum Qualifications:

Education: High School diploma required; some college preferred

Experience: Minimum three years' experience in related field preferred

Certifications/Licenses: None

Skills/Abilities:

• Support and promote mission and beliefs of the Salvation Army
• Generate routine correspondence
• Organizational skills
• Communication skills including verbal and written
• Communicate sensitively and effectively in a positive manner to maintain positive, productive relationships
• Team player and self-starter
• Handle multiple projects simultaneously and perform well with limited supervision
• Think independently and exercise good judgment
• Operate basic business equipment including telephone, computer, copier, fax machine and scanning equipment

Supervisory Responsibility: None

Physical Requirements: Include speaking, hearing, vision and manual dexterity; standing up to two hours per day; sitting up to five hours per day; bending, squatting, and walking; lifting, pulling and pushing of materials up to 25 pounds. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Travel: Local; occasional

Driving: Must possess a valid driver's license from the state of residence; must be approved through the Salvation Army Fleet Safety Program to driver either a Salvation Army or personnel vehicle for Salvation Army business

Working Conditions: Work is performed in a typical office environment.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.