Office Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Office Manager

2 locations. Vancouver, WA 3 days a week. & Portland. OR 2 days a week

Monday through Friday, Federal holidays off.

$86,000 including 7.5% bonus

Job Overview: Seeking a highly organized and efficient Office Manager to over

see internal operations for our team. This role focuses on managing administrative and operational functions within JLL, ensuring smooth day-to-day operations and effective support for our staff serving the BPA account.

Key Responsibilities:

• Oversee invoicing processes for the JLL team at BPA, ensuring accuracy and timeliness
• Manage badging and onsite access procedures for JLL staff and vendors working on the BPA account
• Coordinate onboarding and offboarding of JLL employees assigned to the BPA account
• Prepare and deliver regular reports to JLL management on account performance and operations
• Manage budget allocation and tracking for the JLL team supporting BPA
• Supervise facilities coordinators in their day-to-day office management duties
• Ensure proper maintenance of office supplies, mail handling, and common area upkeep
• Liaise with BPA representatives on administrative matters related to JLL's presence on-site
• Manage daily interactions with vendors across all aspects of the account, including:
• Coordinating on-site access for vendor personnel
• Overseeing vendor invoicing processes and resolving discrepancies
• Managing work order systems to ensure timely completion of vendor tasks
• Facilitating communication between vendors and JLL team members
• Ensuring vendor compliance with JLL and BPA policies and procedures
• Manage document control and organization across the account, ensuring proper filing, storage, and retrieval of important documents and records
• Update policies on a periodic basis, ensuring alignment with JLL standards, BPA requirements, and industry best practices
• Other duties as assigned

Required Qualifications:

• Preferred bachelor's degree in business administration, Facility Management, or related field
• Minimum 5 years of experience in office management or administrative leadership roles
• Proven track record in team supervision and project coordination
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
• Proficiency in Computerized Maintenance Management Systems (CMMS) and project management software, such as Maximo, eMaint, or similar platforms used in facility management
• Strong financial acumen for budget management and invoice processing
• Experience working with or at government sites is highly desirable

Knowledge Areas:

• Thorough understanding of reporting standards and quality metrics
• Familiarity with safety protocols and procedures
• Knowledge of best practices in office administration and team coordination
• Understanding of contract management and client relationship principles

Work Environment:

• Primary work location: JLL office at BPA headquarters in Portland, Oregon
• Office-based role with occasional on-site coordination at BPA facilities
• Regular interaction with JLL team members and periodic engagement with BPA representatives
• May require occasional travel to other JLL offices for training or meetings

Additional Information: This position plays a crucial role in supporting JLL's delivery of services. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. Strong communication skills and the ability to work effectively with diverse teams are essential.

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Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

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If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.