Study Away Financial Operations Administrator

University of Georgia

retirement plan

United States, Georgia, Athens

Jul 23, 2025

Posting Details

Posting Number	S13917P
Working Title	Study Away Financial Operations Administrator
Department	Franklin-Deans Business Office
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department	Franklin College of Arts and Sciences is the heart of the University of Georgia's learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units.
College/Unit/Department website	https://www.franklin.uga.edu
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	M-F, 8am-5pm
Advertised Salary	Commensurate with Experience
Posting Date	07/23/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	08/20/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Business Operations Professional
FLSA	Exempt
FTE	1.0
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	The Study Away Financial Operations Administrator will play a crucial role in supporting the global and domestic study away initiatives in the Franklin College of Arts and Sciences. This position supports the planning and execution of SA programs by coordinating the day-to-day financial functions of the programs in alignment with established budgets and spending plans and general financial best practices. This position will assist the Study Away Financial Operations manager to ensure the financial health of the programs are in order and support the program's long-term growth and sustainability.
Knowledge, Skills, Abilities and/or Competencies	Completion of a Bachelor's degree in accounting, business, or related discipline or an equivalent combination of education and experience Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness Demonstrated experience in coordinating and managing multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines. Ability to act independently and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation Solid knowledge of UGA and OGE policies related to study away and field study programs Demonstrated experience performing analysis involving programmatic and fiscal considerations resulting in the formation of action plans Experience managing and developing budgets Strong attention to detail Advanced knowledge of Microsoft Excel, pivot charts and tables
Physical Demands	Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Financial Reporting:

Set up reconciliation reports for each program based on approved budget
Prepare updated reconciliation reports to program directors monthly
Post all program expenses to appropriate categories on reconciliation reports
Project anticipated expenses on reconciliation reports
Track spending progress against original budget to identify variances
Prepare program close-out reporting to OGE

Percentage of time

Duties/Responsibilities

Fiscal Management:

Maintain understanding of approved program budgets
Advise program directors on appropriate programmatic expenses, purchasing methods, and general financial best practices
Process budget journals and submit corrective transactions as needed
Monitor enrollment and incoming revenue on programs to ensure anticipated funding is received
Follow up with program directors on deadlines and next steps

Percentage of time

Duties/Responsibilities	Compliance/Approvals: Serve as reviewer/approver for all transactions submitted on Study Away programs Ensure compliance with UGA financial processes and standards Ensure compliance with Office of Global Education/Study Away Business Office policy and procedures Act as approver 2 for Study Away p-card holders
Percentage of time	20

Duties/Responsibilities	Transaction Processing: Serve as requisitioner for purchase requisitions in UGAMart Liaise with Business Services Center to ensure smooth processing of payment requests, expense reports, and travel authorizations Prepare petty cash and p-card applications and assist with reconciliation/replenishment at program's conclusion
Percentage of time	20