Specialist, Property Management

Overview

Icahn Automotive Group LLC (Icahn Automotive) was formed by its parent, Icahn Enterprises L.P. (NASDAQ: IEP), to invest in and operate businesses involved in aftermarket parts distribution and service. Our businesses have a singular focus: provide premium automotive parts and services at a great value. The businesses of Icahn Automotive today consist of Pep Boys automotive aftermarket retail and service chain, Auto Plus automotive aftermarket parts distributor, Precision Tune Auto Care owned and franchised automotive service centers, and AAMCO Total Auto Care franchised service centers. The businesses of Icahn Automotive total over 22,000 employees, over 2,000 company-owned and franchise locations and 25 distribution centers throughout the US, Canada, and Puerto Rico.

Position Summary

The Property Management Specialist is a liaison with the merchandising companies. This position will ensure that a project meets the corporate established standards by the desired completion dates and within the planned financial budget. This position will inspect all completed work and handle any pending issues related to the project. This position will also work with Store Operations in executing the PIR inventory process throughout the project and, in most cases, the re-set of various sections in the parts room.

Duties & Responsibilities

• Oversee a remodel project based upon using outside merchandise companies to be completed within our designated time frames. This will include working with the Store Setup Project Manager on the final project sign-off.
• Work with Store Operations management in the scheduling of the necessary Operations personnel needed at the various stages of the remodel
• Verify all project information is correct at the outset of a remodel, e.g., PPG's, floor plans, material orders, etc., post in the designated locations and update/maintain the project job book throughout the project
• Ensure all fixtures, displays and equipment are properly assembled and secured as per our company guidelines and are placed as per our approved floor plan
• Ensure all corporate approved Product Placement Guides (PPG's) are properly implemented in a complete and thorough manner including the completion of a "PPG Sign-Off" checklist for each individual PPG
• Ensure the merchandise companies are following the corporate "Critical Path" timeline schedule along with all remodel policies and procedures including updating the merchandise floor plan daily to reflect all sections that have been moved and set to the new PPG's
• Update and maintain the "Scope of Work" (SOW) checklists on a weekly basis and provide the merchandising companies with the updates on a weekly basis
• Compile store specific remodel punch-lists and provide the merchandising companies with updated versions on a weekly basis
• Provide management with the required weekly remodel reports such as the SOW checklists/punch lists, remodel timeline and staffing reports
• Assist the merchandising companies as deemed necessary in the areas of building fixtures and merchandising
• Work in tandem with Store Operations in maintaining the store PIR inventory for the duration of a remodel. This would include coordinating and/or pulling, inventorying and returning all "W" and "D" code merchandise before and during the project, along with all over-max merchandise. This would also include cycle auditing the category sections once they have been reset to ensure all quantity on hand levels are correct.
• When applicable, coordinate the assigned temporary personnel to assist with various projects not within the merchandise companies responsibility including coordinating scheduling with the Store Manager and logging all hours worked
• Work in tandem with the merchandise company lead person in the inventorying and ordering of all required job-related materials including follow-up on all pending materials. This is to be done in conjunction with the Store Setup Project Manager and Corporate Buyers.
• Keep track of all direct shipments to the job site such as warehouse, FedEx, common carriers, etc., log all materials received and send weekly updates on the status
• Assist the merchandising companies with the completion of all pending tasks and punch list items as deemed necessary
• Communicate all project-related questions and/or problems with the appropriate parties to ensure they are resolved in a timely manner
• Work in tandem with Store Operations and the merchandise companies to ensure that all housekeeping, safety and maintenance practices are being conducted when required
• Coordinate the return of all remodel equipment at the end of the project, e.g., leftover fixtures and displays, container(s), trash dumpster and fork-lift/scissor lift, etc.
• Work with the Store Setup Project Manager and Store Operations in preparing a store for their "Grand Re-opening"
• Perform any other functions as required by the Store Setup Project Manager
• Assist the Store Setup Project Manager in maintaining all store set-up related information, e.g., project checklists, fixture manual information, display lists, etc.

• Assist the Store Setup Project Manager with surveying of upcoming projects, e.g., verifying floor plans, inventorying materials, etc.
• Assist the Store Setup Project Manager with end of the project information verification, e.g., updating floor plans, compiling notes, final punch lists, etc.

Knowledge, Skills, and Abilities

• High school diploma or equivalent is required
• 2 -- 3 years of experience in retail management operations is required
• Broad knowledge of building store fixtures, utilizing product placement guides, floor plans, store systems and all other aspects of interior store set-up is required
• Proficiency with Microsoft Word, Excel and Access is required
• Strong management and organizational skills
• Strong verbal and written communication skills
• Ability to train personnel how to effectively perform their job duties
• Ability to travel up to 100% is required

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Repetitive movement of hands and fingers, typing or writing
• Occasional standing and walking
• Reach with hands and arms
• Talk and hear
• Frequent travel