Under general supervision of the Chief Administrative Officer, Department Chairs, and Program Directors, provide analytical and administrative support for the Arts Administrative group academic personnel. Resource for academic personnel policy and practice; analyze reviews, prepare, and process actions, including appointments, merits, promotions, appraisals, recruitment, leaves, changes in status, salary adjustments, appeals, etc.; determine eligibility of academic titles for merits, promotions and appraisals and compiles/prepares dossiers. Responsible for faculty sabbatical and medical leave processing. Provide administrative and analytical support and supervision for the recruitment process for academic positions, and serve as a resource, providing advice, interpretation, and guidance regarding academic personnel issues for chairs, faculty, managers and staff. Oversee and manage the supplemental teaching budgets for the six departments in the Arts and library functions. Prepare projections, reporting and long-range planning, personnel and payroll and visa processing. Supervise Academic Personnel and library support personnel. Back-up to the CAO on all matters regarding HR and space. The HR functions include recruitment, performance management and corrective action to promote teamwork in a collaborative way. The space functions include working collaboratively with the Assistant Dean and central campus space planners on decisions affecting over 150 Arts personnel in 15 different campus buildings.
Apply By Date: August 7, 2025 at 11:59pm
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
- Bachelor's degree in related area and / or equivalent experience / training
- Experience with financial administration, budget management, academic personnel and payroll.
- Experience working with academic affairs issues in an educational institution including the recruitment, appointment, and merit/promotion, retention, leave of absence, and salary administration policies and procedures.
- Experience interpreting and applying academic and staff personnel policies/procedures, regulations and laws, in a university and collective bargaining environment and using analytical skills to research and interpret data and policy, contribute to solutions, forecast the impact of potential actions, and/or recommend solutions.
- Experience interpreting, adhering to and appropriately applying relevant laws and policies and procedures in a university.
- Experience in conflict and crisis situations, using sensitivity as well as firmness to meet the needs of the situation and minimize risk.
- Knowledge using intermediate ad advanced features in computer software such as Word, Excel, Access and PowerPoint.
- Supervisory skills to recruit, train, evaluate, motivate, resolve problems and conflicts and build an effective service-oriented team environment.
Preferred Qualifications
- Experience with automated financial and payroll systems.
- Experience delivering customer service to diverse clientele.
- Experience supervising, coaching and motivating staff and project teams to create a positive and productive environment.
- Analytical, critical thinking and applied problem solving skills to research and analyze complex and differing information or problems.
- Communication and interpersonal skills to effectively interact with a diverse group of faculty, staff, students and others.
- Analytical skills to gather information, find, evaluate and analyze complex data.
Key Responsibilities
- 50% - Academic Personnel Management
- 25% - Financial Administration and Planning/Other Duties
- 15% - Library Support
- 10% - CAO Back-up
Department Overview
The Arts Unit provides administrative support to the following departments and programs: Art & Art History, Cinema and Technoculture, Design, Music and Theatre and Dance as well as the Nelson Gallery and the Shrem Museum of Art. This position will provide complex analysis in the areas of budget, finance, academic personnel administration and libraries for the Unit. Position holds a high-level of delegated authority and influence in the personnel arena. The position is responsible for roughly 60 FTE in Senate faculty and another 40 to 50 Unit 18 pre-six and continuing lecturers. During absence of CAO, has fully delegated authority in all personnel issues (both staff and faculty).
POSITION INFORMATION
- Salary or Pay Range: $82,900.00 - $152,900.00/year
- Salary Frequency: Monthly
- Salary Grade: 23
- UC Job Title: ACAD PERSONNEL SUPV 1
- Number of Positions: 1
- Appointment Type: Career
- Percentage of Time: 100%
- Shift (Work Schedule): M-F 8:00 AM -5:00PM
- Location: Davis, Ca
- Union Representation: No
- Benefits Eligible: Yes
- This position is hybrid (mix of on-site and remote work)
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
- N/A
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
University of California - Davis
vision insurance, parental leave, paid time off, paid holidays, sick time, long term disability, tuition reimbursement, remote work
Jul 24, 2025