Senior Event Manager (EVENTS SPEC 4)

Under the general direction of the Welcome Center Director, the Senior Event Manager provides administrative planning, fiscal oversight, and is responsible for leadership and supervision of the UA events unit, which manages all Undergraduate Admission recruitment and yield events, both on and off campus, to contribute meeting UC Davis's undergraduate student enrollment goals. Operating with a high degree of technical knowledge and autonomy, and in partnership with multiple event owners, leads the events team with expert management overseeing the planning, managing and executing of approximately 75 events for UC Davis Undergraduate Admissions (UA), and collaboratively hosted events which include various stakeholders, including multiple UC Campuses, the University of California Office of the President (UCOP), the Chancellor, Deans, and Vice Chancellors offices, professional schools, academic departments, student service departments, donors, authors, performers, and other important dignitaries. Supervises, trains and manages a team of 2-3 event managers. Analyses unique issues, problem solves frequently without precedent or structure. Responsible for formalizing strategies and administering policies, processes, and resources. This position functions with a high degree of autonomy.

Apply By Date

August 7, 2025 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Required to hold a valid California driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program
• Bachelors degree in related area and / or equivalent experience / training
• At least two years of highly-visible, large-scale event management, preferably at a higher education institution. Experience overseeing events through supervision, analyzing, interpreting, and administering complex and/or ambiguous policies, procedures, principles and practices pertaining to the use of facilities, services, rates and outside contracts.
• Experience analyzing complex information or problems in an objective manner to provide a sound basis for establishing priorities, selecting appropriate courses of action to make recommendations to others and to resolve conflicts.
• Demonstrated experience with and knowledge of principles of risk management and liability, political acumen, social perceptiveness, guest satisfaction, decision making and problem solving as it relates to critical events.
• Computer experience utilizing Microsoft Office, CRM systems, web-based registration and check-in systems, web-based event management systems, and graphics programs.
• Long-term goal and strategic planning, analytical and program evaluation skills to effectively provide sound recommendations and to continually examine current systems and develop or revise to meet goals.
• Quantitative and analytical skills to prepare statistical reports, budgets and projections and to interpret reports prepared by others.

Preferred Qualifications

• Demonstrated experience and success in executing large scale events in a higher education setting.
• Flexibility to manage multiple responsibilities with conflicting deadlines, and priorities in a complex and diverse environment.
• Knowledge of UC and campus admission policies and procedures.
  
  

Key Responsibilities

• 85% - Event Management
• 15% - Fiscal Management and Post Event Reporting

Department Overview

Under the Office of the Chancellor & Provost, Enrollment Management and Undergraduate Admissions, oversees the management highly complex events, including high visible events that result in meeting enrollment goals. These events involve influential and important people from the campus community, California community college leaders, and all UCs. Orchestrates large scale events including senior campus management, university executives, faculty, international dignitaries and government officials.

POSITION INFORMATION

• Salary or Pay Range: $82,900/yr. - $152,900/yr.
• Salary Frequency: Monthly
• Salary Grade: Grade 23
• UC Job Title: EVENTS SPEC 4
• UC Job Code: 006293
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8am - 5pm
• Location: Davis, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Work flexible hours, including occasional overtime, evenings and weekends to meet operational needs and goals. Limited vacation usage during peak workload periods.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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