Central Services Specialist

Under the supervision of the UW-Madison Associate Director of Finance, Travel and Card Team Manager, the Central Services Specialist is responsible for reviewing, approving, and advising on Workday Expenses transactions, including higher complexity expense reports and purchasing card transactions. In addition, this position may be responsible for data analysis, communication, and aspects of the UW Foundation billing process. This centrally located position will work closely with other Division of Business Services staff, and faculty, staff and leadership from UW Madison schools, colleges, and auxiliaries.

• May train staff on financial processes and best practices

• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations

• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit

• Answers complex fiscal questions and provides information based on set materials and standards to various audiences

• Reallocates expenses to appropriate funding strings

• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates

• Reviews transaction processing internal controls and recommends policies and procedures

Division of Business Services/Disbursements

The mission of the Division of Business Services (DoBS) is to support UW-Madison's institutional responsibilities of higher education and research. Business Services offers a broad range of services and transaction processing to campus, including accounting, internal auditing, risk management, purchasing, materials distribution and surplus property management, and tuition and student loan services.

Located in DoBS, Accounting Services provides financial services and management for UW-Madison, including the processing and reporting of accounting data. The department develops and implements financial policies and procedures for university-wide business processes for compliance with tax laws and other Federal and State regulations.

The expected salary for this position is $58,000 (12-month) for highly experienced candidates. Actual pay will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurance and savings accounts; and retirement benefits. Benefits information can be found at https://hr.wisc.edu/benefits/.

* Experience working with ERP software applications
* Experience with purchasing card transaction reconciliations
* Experience working with expense reporting/reimbursement
* Experience in higher education accounting
* Proficient in using Microsoft Excel

Associate's Degree Preferred

To begin the application process, click the "Apply" button.

Candidates will be required to upload a cover letter referring to related work experience and a resume/CV detailing educational and professional background. Candidates will also be presented with the option to manually enter Certifications, Education, Languages, and Website information.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UWMadison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants.

The application deadline is 11:59 pm (CST) on August 10, 2025.

Phoua Khang

asu.hr@ohr.wisc.edu

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.