Staff Specialist I/II (Procurement Specialist)

The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through the regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

The Air District is currently accepting applications for the position of Staff Specialist I/II (Procurement Specialist) in the Business Office Section of the Administrative Resources Division. This is an open recruitment for two (2) full-time, represented positions.

The Air District is currently seeking a highly motivated and detail-oriented Staff Specialist I/II (Procurement Specialist) to join its Business Office team. The Business Office oversees the Air District's procurement activities from solicitation through contract execution and administration, along with responsibilities in risk management, lease oversight, and license administration - all in support of the Air District's mission to improve air quality and advance environmental justice across the Bay Area. As a Procurement Specialist in this office, you will play an important role in ensuring the Air District's operations run smoothly, efficiently, and in compliance with public sector requirements.

ABOUT YOU IN THE POSITION

As a Procurement Specialist I/II, you will support the full range of procurement and contract administration activities for the Air District. On any given day, you may:

• Develop and issue solicitations such as Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Quotations (RFQs).
• Analyze bids and proposals, coordinate evaluation panels, and make award recommendations.
• Draft, negotiate, and finalize contracts in collaboration with program staff and legal counsel, often navigating nuanced terms and conditions.
• Oversee contract life cycles, including amendments, renewals, and performance monitoring, ensuring that agreements remain current and deliver value.
• Advise program managers and executives on procurement strategies, compliance requirements, and best practices to ensure efficient and transparent outcomes.
• Drive process improvements by analyzing existing practices and recommending updates that enhance efficiency and compliance.
• Collaborate across Divisions and with external stakeholders, acting as a liaison between program teams, vendors, and legal or finance staff.
• Support related Business Office activities, such as managing lease agreements or reviewing insurance and risk documentation when needed.

• In-depth knowledge of public procurement laws, principles, and practices.
• Experience managing formal solicitations and developing contract language.
• Strong communication and problem-solving skills.
• Excellent attention to detail and the ability to manage multiple priorities.
• Proficiency with Microsoft Office and procurement or ERP systems.
• A collaborative and proactive mindset.

EXAMPLES OF DUTIES

Participates and assists in the development of policies and guidelines for assigned programs.

Reviews, analyzes, and administers a variety of grants, contracts, and other agreements in support of District activities; monitors expenditures and charges against agreements; prepares fiscal status reports for management and prepares cost analyses.

Prepares Requests for Proposal (RFPs) and Requests for Quotations (RFQs); prepares contract documents and other agreements using standard District procedures; and reviews contract terms and conditions.

Maintains computer databases and program records.

Prepares and presents staff reports to the District's Board of Directors, and/or sub-committees; conducts research and prepares and presents reports as assigned.

Explains and interprets technical policies, rules and regulations regarding programs; gathers and prepares background information.

Researches technical feasibility and control proposals for new or revised programs; Develops and applies quality control and assurance measures to ensure the effectiveness of programs and appropriate application of methods in accordance with District policies, rules, and regulations.

Calculates emissions reductions, analyzes cost-effectiveness, assesses emissions inventories and performs other technical work within the context of mobile sources and incentives, contracts, business services, finance, budget, and facility management; reviews and summarizes data, prepares special and periodic reports.

Coordinates and facilitates workshops, meetings, and trainings on the technical application and interpretation of District programs, regulations and rules; makes presentations and develops supporting technical materials.

Assists in internal and external audits for programs and physical inspections to ensure compliance with program requirements.

Provides routine outreach and communication on behalf of the District with industry, the public and other agencies to obtain and disseminate technical and operational information.

Prepares and responds to correspondence directed toward public and private organizations relative to programs; responds to oral and written requests for information about programs.

Performs other duties as assigned.

Education and Experience:

A typical way to obtain the knowledge and skills is:

Staff Specialist I: Equivalent to a Bachelor's degree and two years of professional analytical experience.

Staff Specialist II: In addition to the above, two years of professional analytical experience.

Some positions may require more specialized education, training and experience.

Desirable Qualifications

• A Bachelor's degree in public administration, supply chain management, finance, or other closely related field.
• A professional procurement certification (e.g., CPPB, NIGP-CPP, CPPO).
• Experience working in a high-volume procurement environment.
• Experience working for public sector agencies.
• Knowledge of State of California Public Contract Code.
• Experience with and knowledge of Public Works and adhering to State of California Department of Industrial Relations requirements.

Interested individuals must submit a completed Air District application and responses to the supplemental questionnaire by 5:00 p.m. on Friday, August 22, 2025. Resumes are encouraged, but not mandatory, and will not be accepted in lieu of the required application materials. Applications are accepted online; please visit our website at www.baaqmd.gov/jobs to apply. Postmarks, faxes, and e-mailed applications will not be accepted.

Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered.

Supplemental Questions Instructions
Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.

Please limit your responses to one page per question. Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question.

Selection Criteria
Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.

The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.

Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.

The District is an Equal Opportunity Employer.