Director of Finance, Dean's Office, College of Natural Sciences

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Job Details:

The College of Natural Sciences (CNS) at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. For more information about the College of Natural Sciences, please visit https://cns.utexas.edu.

The position will support the Assistant Dean for Business Services to provide oversight and management of endowment compliance, accounting functions, and budgeting. The role will also provide senior leadership with strategic budget and financial information and make recommendations.

• Supervise, develop, and manage staff responsible for the Dean's office financial business functions including accounting, purchasing, payables, and cash management. Approve electronic documents daily. Oversee development of written standard operating procedures, workflow maps and/or presentations for team's services and tasks.

• Oversee preparation and reconciliation of Dean's office annual budgets including faculty and endowment allocations. Provide budget assistance to team and departments as needed. Assist in reviewing and approving budgets at Dean/VP level. Provide budget reports to College leadership and University offices.

• Develop and maintain electronic applications, databases, queries and raw data reports to provide accurate financial data for Business Services. Designs, documents, and implements internal financial reporting systems for Business Services to inform Dean's decision making.

• Manage endowment compliance, re- investments, changes and transfers for CNS. Coordinate with the University Development Office, Accounting and Financial Management, and departments on compliance and other endowment issues. Maintain up-to-date institutional knowledge of endowment requirements and procedures. Assist departments and provide reports as requested on various endowment balances. Oversee and prepare annual endowment reports and respond to requests for information on endowments.

• Facilitate, monitor, and manage funding commitments, expenditure tracking, and internal and external reporting including but not limited to funding for faculty salary, start-up, renovations, relocation, research support, instructional budget, merit and other commitments. Collaborate with Faculty Affairs in regards to faculty hiring/offers, appointment changes and merit process. Make strategic recommendations to Assistant Dean for Business Services and senior leadership on college's reserves and endowment budgets.

• Interpret and apply policies to ensure compliance with federal, state, University and College laws, policies and procedures. Propose, update and communicate College business policies and processes as needed. Oversee content related to financial information on Business Services webpages. Design and maintain DocuSign Powerforms for College wide use including OOEF, Wire Transfer, Certifications, Sub- Certifications, etc. Serve as DocuSign point of contact for CNS at the Dean level.

• Review contracts submitted by CNS departments directly through the Contracts+ platform to ensure contracts are ready for execution and approval before submitting to the BCO for review and signature. Serve as the central training resource for CNS Departments.

• Manage the annual sub-certification process for the College. Manage the account reconciliation process for the Dean's office accounts. Includes acknowledgement that transactions are correct by departments who use Dean's accounts and notification to department contacts when account certifications are overdue.

• Other related projects as assigned.

Bachelor's degree and eight years of experience with accounting and complex administrative functions. Five years of progressively responsible experience with planning, forecasting, job costing and financial analysis. Proven ability to synthesize data and produce written financial reports. Budget management experience. Strong interpersonal and communication skills. Demonstrated excellent written, oral, and presentation skills and professional demeanor. Ability to collaborate effectively with cross-functional teams. Ability to work independently with little supervision. Strong analytical skills and expert level using Excel. Personnel management or supervisory experience. Ability to problem-solve and research financial inquiries. Must be able to work as part of a larger team in a fast-paced environment with constant deadlines. Ability to manage long term projects. Excellent customer service skills and ability to act as a facilitator. Experience interpreting policy and implementing procedures.Relevant education and experience may be substituted as appropriate.

Bachelor's degree in accounting, finance, or business. A minimum of 8 years of budgeting, financial, and reporting skills. Demonstrated success in relationship management and supervision. Demonstrated ability to effectively plan on both a tactical and strategic level. Experience in an accounting/budgeting function within a higher education institution or state agency. Knowledge of faculty personnel transactions and general policies/procedures. Knowledge of HR/payroll transactions, costing allocations, and process workflows. Demonstrated knowledge with commonly used business applications at the University of Texas at Austin (Workday, COGNOS, MS Power BI, Smartsheets).

$120,000 + depending upon qualifications

• This position requires on-site work on the UT Austin campus.

• Must be eligible to work in the U.S. on a full-time basis for any employer without sponsorship.

• May work under pressure and rigid deadlines

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Resume/CV

• Letter of interest

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.