Position Summary:
We are seeking a highly motivated and experienced Executive Assistant to support our Market Vice President and other VPs located in the Springdale AR market. This is a high-impact role requiring a proactive, detail-oriented individual with exceptional organizational and interpersonal skills. The ideal candidate will be a true partner, anticipating needs, streamlining operations, and representing the department with professionalism and polish.
PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:
- Interacts daily with senior leaders and their teams.
- Coordinates Leadership Staff Meetings, internal events and all department meetings: efficient in securing the venue/meeting room, audiovisual needs, transportation, and catering, as appropriate and coordinate any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, and minutes.
- Manages a complex, changing calendar: using MS Outlook schedules and prioritizes meetings, appointments, rooms, equipment, catering and other resources.
- Arranges travel (air, hotel, transportation) and coordinates agenda with regional staff when required.
- Analyzes, writes, and summarizes data from multiple sources: Develops letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
- Prepares presentations, and other documents using MS Word, Excel and PowerPoint for various needs inclusive of meetings and program reviews.
- Directs inquiries to the appropriate team members and uses discretion on prioritization of engagement.
- Maintains confidential information and secure access to confidential company information.
- Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support as directed by the leader.
- Sorts and distributes mail and packages to appropriate parties.
- Greets and assists visitors and arranges for escorts, as necessary.
- Processes expense reports and invoices.
- Gathers and arranges materials and relevant information for assigned project or person.
- Codes, compiles and files correspondences, records, documents and reports according to an established system.
- Prepare, organize, and maintain documents and files of a complex or confidential nature, track budget expenditures.
- Owns and maintains contact and information resources for leaders. Works with other EA's on employee events and meetings
QUALIFICATIONS AND EXPERIENCE:
Minimum Qualifications:
- High School Diploma/GED and 7 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and 5 years' experience; or 9 years' experience in a related field in lieu of a degree
- Utilizing advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) to create high-quality documents, presentations and reports.
- Excellent event planning, calendar management, organizational, meeting coordination and project management skills
- Excellent ability to work effectively with teams throughout organization, navigate network effectively, and gain support from peers and others within team
- Must be detail-oriented, able to develop and maintain highly efficient work environment, effectively prioritize and have time management skills
- Must have experience maintaining confidential, business, and personnel sensitive information
- Strong written, and verbal communication skills to use sound judgment to field inquiries professionally and efficiently
Preferred Qualifications:
- BS/BA BA or advanced degree in related discipline strongly desired (i.e., Business)
- Project management experience desired.
- Experience in telecommunications desired.
- Experience and understanding of Oracle, Canva, and general graphic design ability
USD 31.49 - 47.26 per hour
Compensation:
Hourly base pay rate is $31.49 - $47.26/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Benefits:
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
|
Cox Communications
parental leave, paid time off, paid holidays
Aug 07, 2025