New

Administrative Assistant - Construction

TEKsystems
$20.00 - $23.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, New York, Farmersville Station
Aug 07, 2025
Description We are seeking a highly organized and detail-oriented Administrative Assistant to support daily operations at our construction site in Farmers Station, NY. This front-desk role is essential to ensuring smooth administrative and payroll processes in a fast-paced, field-based environment. The ideal candidate will be comfortable working in a trailer office on-site, managing multiple tasks, and interacting with both internal teams and external visitors. Key Responsibilities: Payroll & Accounting Support Input and verify union timesheets for weekly payroll processing Submit payroll data to corporate office in a timely manner Maintain payroll records, timesheets, invoices, packing slips, and union benefit documentation Data Entry & Systems Management Enter cost budgets and job setup details into JDE (Oracle Financial Management) Process job proposals and change orders Update Salesforce with weekly proposal activity across multiple disciplines Assist with customer reporting (weekly/monthly) Administrative & Clerical Duties Greet and assist visitors at the front desk Screen and route incoming phone calls Manage incoming and outgoing mail Order and maintain office supplies Maintain organized office records and ensure compliance with company policies Support onboarding paperwork and training coordination for new hires Schedule and attend weekly/monthly WebEx calls Qualifications: Previous experience in administrative support, preferably in a construction or field-based environment Familiarity with union payroll and basic accounting practices Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Experience with JDE (Oracle) and Salesforce is a plus Strong multitasking and time management skills Excellent communication and interpersonal abilities Ability to work independently in a trailer-based office setting Skills Administration, Project management, Windows, data entry, customer service, payroll, accounting, construction Additional Skills & Qualifications Construction site admin for payroll, clerical, data entry, invoicing ,etc. High School Diploma or Equivalent Knowledge of union contracts and/or legal experience helpful Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Strong organizational skills with the ability to multi-task Great communication with a positive mindset Ability to multi-task Experience Level Intermediate Level Pay and Benefits The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Farmersville Station,NY. Application Deadline This position is anticipated to close on Aug 8, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.