Document Controller

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Join us as Document Controller and you will be looking at a career-defining role based in Sanford, FL.

In your role as Document Controller you will:

• Be responsible for the initiation and implementation of the document controls processes and procedures in accordance with the Contract, internal standards and guidelines.
• Generate reports to FDOT (Florida Department of Transportation) and the FRA (Federal Railroad Administration) in reference to PTC (Positive Train Control) and other contractual reporting obligations.
• Evaluate project schedule progress and performance and identify developing problem areas.
• Distributes all documents received and incoming correspondence at the site or on the project in accordance with the project execution plan.
• Develop and maintain documents such as meeting minutes, specifications, approvals and related items.
• Maintain electronic filing system of other documents on servers, SharePoint, or other.
• Provide general administrative and clerical support including mailing, scanning, faxing and copying for management and Leadership.
• Performs such other duties and responsibilities as may be assigned.

Qualifications:

• Additional studies and/or certifications in the document administration or closely related field is a plus.
• Previous experience as the document administrator.
• Good oral and written communication skills.
• Minimum of five (5) years administrative support experience.
• Adept in Microsoft Office Suite programs, to include, PowerPoint, Word, Excel, Outlook, and Access.
• Experience managing expense report and processing vendor invoices.
• Adhere to strict confidentiality procedures.
• Knowledge of Maximo or SAP.

Justification:

Pursuant to CFR 236 Subpart I, the Document Controller will be responsible for gathering, maintaining, and/or reporting of:

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  • Employee training and testing records pursuant to *236.1043(b) and *236.1039(b).
  • Results of inspections and tests specified in the PTCSP and PTCDP must be recorded pursuant to *236.110.
  • A database of all safety-relevant hazards as set forth in the PTCSP and PTCDP.
  • Plans required for proper maintenance, repair, inspection, and testing of safety-critical PTC systems.
  • PTC Product Vendor Lists (PTCPVL).
  • Documentation demonstrating that the PTCSP and PTCDP meet the safety requirements of this subpart, including the risk assessment.
  • Results of inspections and tests specified in the PTCSP and PTCDP.
  • Plans required for proper maintenance, repair, inspection, and testing of safety-critical PTC systems.
  • Safety-relevant hazards that had not been previously identified in either PTCSP or PTCDP documents.
  • Annual report of system failures.
  
  
  
  

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you!

Important to note

As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.