SkillBridge Program - HHS Administrative Assistant

SkillBridge Internship Opportunity - Administrative Assistant

Start Date: Flexible
Clearance Required: No (T4 Investigation preferred)

About Us

At Protection Strategies, Inc. (PSI), a Service-Disabled Veteran Owned Small Business, we engage with industry professionals to provide top-tier security solutions and personnel security expertise for the U.S. Government. Our mission is to safeguard our clients' interests with integrity and innovation, reshaping the landscape of security.

Become part of a dedicated team that values people first and believes in making a meaningful impact. We offer cutting-edge solutions that promote safety and protect critical infrastructure. Your hard work will be recognized in our mission-driven culture.

Position Summary

We are proud to partner with the DoD SkillBridge program to offer transitioning service members the opportunity to gain valuable civilian work experience through an internship in the role of Administrative Assistant. The Administrative Assistant is to serve as general administrative help to Personnel Security Services Program and is responsible for overseeing and providing day-to-day support services in a wide area of administrative functions thus minimizing executive involvement on daily and routine administrative functions and inquiries.

Key Responsibilities

• Independently manages team calendars through scheduling meetings, appointments, speaking events, staff meetings, etc.
• The incumbent must be able to make the appropriate judgment when committing resources for an appointment/event.
• Assure resources are briefed and have all documentation for the meetings in advance.
• Oversee and assist with day-to-day administrative functions of Program Support Center (PSC). PSC in the areas of logistics, office supplies, data gathering, researching information, preparing reports, briefings, charts, directories, memoranda, letters, presentations, etc.
• Serves as the liaison and coordinator for administrative functions and inquires that cut across PSC services and for conveying new administrative policies, procedures, and notifications to service organizations in a timely manner.
• Serves as point of contact for PSC document control through coordinating throughout the Directorates, EEO, and FOIA office on incoming and outgoing correspondence, directives, congressional, and FOIA inquires.
• Assist with coordination of PSC-wide events: for example, annual picnics, CFC, PSC all hands meetings, employee awards, plaques, and certificates while arranging for special accommodations as requested by attendees.
• Set-up and coordinate with contractors to provide training across PSC and assist program staff with training as needed.
• Functions as the property custodial officer for PSC immediate office.
• Provide general information and guidance in response to various inquiries from HHS, other Federal agencies and the general public. Respond personally or redirect inquiries to the appropriate office for response.
• Frequent to constant standing and walking throughout the workday.
• Other duties as assigned

Benefits of Joining Our SkillBridge Program

• Hands-on experience in Personnel Security
• Mentorship from experienced professionals
• Exposure to government processes, tools, and culture
• Opportunity to convert to a full-time role upon separation (where applicable)

Eligibility Requirements

• 3-5 years of experience working in program assistant and/or administrative capacity
• Approval from your unit commander and SkillBridge coordinator
• Must be within final 180 days of active-duty service
• Ability to work full-time during the internship period

Contact Information

Point of Contact: Ryan Brown
Phone: (865) 809-2213

EEO Statement

We are an equal opportunity employer. All qualified applicants will be considered without discrimination based on race, color, religion, sex, national origin, age, disability, or protected veteran status. Employment offers will be contingent on passing a pre-employment drug screen.

Our company maintains a drug-free workplace. All offers of employment will be contingent on applicant passing a pre-employment drug screen.