New

Administrative Assistant

THOR Solutions
medical insurance, dental insurance, life insurance, vision insurance, paid time off, paid holidays, tuition reimbursement, 401(k)
United States, Virginia, Norfolk
Aug 07, 2025
THOR Solutions is actively seeking a Administrative Assistant to support Administrative efforts at the Commander, Naval Surface Forces, Atlantic (COMNAVSURFLANT) Maintenance and Engineering (N43) in Norfolk, VA. In this role, the candidate will provide expertise and services to support the maintenance, modernization, and engineering of surface vessels. This position is associated with an upcoming contract that THOR is pursuing, with an estimated award/work start around the first week of September 2025. We are conducting preliminary, "contingent" hiring for roles associated with this contract. The work start is dependent upon THOR being awarded this contract. Typical Responsibilities: Provide coordination, draft correspondence, schedule, reports, recommendations, collaboration, data collection and entry, and metrics generation to support effective and efficient administration of N4 and N43 Assistant Chief of Staff (ACOS) for the Planning, Execution, Engineering of Force maintenance, modernization, and engineering policy. Manage and update daily, weekly, and monthly schedules for Assistant Chief of Staff (ACOS) for Material. Provide communication, coordination, writing, research, editing, and routing as applicable for: Executive Level Maintenance Milestone Briefs, Standard Naval Messages, CNO Availability Expectations Messages, 25% and 50% CNO availability reviews, and General correspondence with other personnel and commands. Maintain spreadsheets and databases as required including staff organizational chart. Maintain office technological equipment availability and reliability with the support of NMCI and N6. Coordinate the execution, track and report completion of annual General Military Training requirements (GMT) within N4, N43, N46, N47, N48 and associated Detachments in Mayport, Rota, Naples, and Bahrain. Provides metrics as required. Assist with travel planning and claims for military and civilian personnel both CONUS and OCONUS. Support with subject matter expertise of the Joint Travel Regulations and foreign country security process requirements. Plan, schedule, prepare and facilitate Flag Level Briefs for SURFLANT warships in Depot Level Availabilities to include: Overhaul and Refit Seminar (OARS) Brief Ready to Execute Maintenance Phase (RTEMP) Brief Ready to Start (RTS) Brief Executability Assessment (EA) Brief 25% Milestone Review Brief 50% Milestone Review Brief 75% Milestone Review Brief CNRMC/SURFLANT Weekly Maintenance Sync Provide on-site administrative subject matter expert response to in-person, telephone or e-mail inquiries or concerns support. Location: Onsite in Norfolk, VA. Travel Requirements: Up to 25% travel is anticipated, to CONUS and OCONUS locations, dependent upon customer requirements and schedule. Typical Physical Activity: Primarily desk/computer work in an office environment. Periodic visits to waterfront/shipboard environments. May involve: repetitive motion, traversing shipboard environments (e.g., confined spaces, ladders, hatches), speaking or vision. US Citizenship Required:Due to the requirements of the federal contract that this position supports, U.S. citizenship is required. Citizenship will be confirmed via I-9/E-Verify at the start of employment. Existing Security Clearance Required:This position requires a DoD Secret security clearance. A qualified candidate must already possess an active or interim Secret security clearance.A candidate with especially strong, relevant experience but no active security clearance may still be considered, but work start would be dependent upon a new Secret clearance being awarded. Typical Knowledge, Skills, and Abilities: High School diploma, GED, or equivalent. Four (4) years of office and/or clerical experience Four (4) years experience conducting administrative duties in support of a US Navy shore staff command. Four (4) years experience using common online Navy and DoD systems to include Navy and DoD DTS, SharePoint, etc. Proficient with common productivity software, including the Microsoft Office suite. Excellent communication skills. Benefit Offerings: Along with competitive pay, THOR offers a comprehensive benefits package including: Paid Time Off (accrued) Paid Holidays 401(k) with employer match and traditional/Roth options Medical Insurance (3 plan options) + TRICARE Supplemental Coverage Dental Insurance (2 plan options) Vision Insurance Plan Healthcare and Dependent Care Flexible Spending Accounts Commuter/Transit Benefits Basic Life/AD&D, Short-Term and Long-Term Disability Insurance Supplemental Life Insurance Pet Benefits Legal Resources ID Theft Benefits Employee Assistant Plan and Work-Life Program Voluntary Leave Transfer Program Tuition Reimbursement Program Employee Referral Program Please be aware that many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. Founded in 2009, THOR Solutions, LLC (THOR) is a rapidly growing Center for Veteran's Excellence (CVE) verified Service-Disabled Veteran-Owned Small Business (SDVOSB) providing mission critical support across the Department of Defense, Department of Homeland Security, federal civilian agencies and commercial maritime industry, worldwide. THOR provides innovative and tailored expertise in multidisciplinary engineering, project and program management, business and financial management, technical support, integrated logistics support, training support, fleet support, corporate operations support, assessments and studies. THOR is privileged to deliver service solutions to the nation's most complex military, public sector and industry challenges. THOR is proud to be an Equal Opportunity Employer, including veterans and individuals with disabilities. THOR considers all qualified applicants for employment without regard to legally protected characteristics. This policy applies to all terms and conditions of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part the employment selection process, please contact us at recruiting@thorsolutions.us or (571) 215-0077.