Project Administrator - Temporary

American Civil Constructors West Coast, established in 1987, is a Heavy Civil Construction company specializing in bridge rehabilitation and repair and specialty pavement overlays. We are qualified to bid and perform work for State DOT's and City & County Public Works agencies all over the United States.

Currently we are searching for a full-time Project Administrator to work out of our Benicia, CA office on a temporary basis. The Projects Administrator performs administrative duties in support of the Operations Support / Contracts Department. This position reports directly to the Operations Support Manager.

Anticipated Employment Term: 08/11/2025 - 02/28/2026.

Company Overview

American Civil Constructors West Coast is a part of, and has the backing of and opportunities for growth presented by our Fortune 500 Parent Company, MasTec, Inc. As a heavy civil construction company, we specialize in retrofitting and repairing bridges - as well as performing specialized pavement overlays throughout the country for various DOT's and Public Works Agencies. At ACC West Coast, we are growing our business and searching for knowledgeable, dedicated individuals that will complement our team. Our experienced crews and management team work together to complete high-quality work in a timely manner.

Requesting/obtaining MasTec (Parent company) contract approvals upon Award
• Pre-Lien Notices to Owner, Prime, Surety (if applicable)
• Set up/maintain job files; set up job billing templates
• Monthly job billings
• Submit DAS 140 at job start
• Maintain progress billing, Sub & PO electronic job files
• Month-end billing & payment entries, Subcontract request form for CA prime jobs
• Create templates for Sub & PO listings & Sub Pay templates
• Monthly Sub Pays-prepare/process, obtain conditional/final Lien releases, Scan & File
• Upload/submit Subcontracts to Caltrans/Owners
• Monitor Sub pay prompt payments & ensure subs validate timely payment
• PO change orders
• Flag completed projects for Closeout & initiate Closeout process

• High School diploma or equivalent required
• Prior experience (2-4 years) relevant work experience is desired but not required

Knowledge/Skills/Abilities

• Great attention to detail and accuracy
• Ability to read and understand project plans and specifications as well as multi-task in a fast-paced and challenging construction environment
• Excellent computer skills including strong Microsoft Excel skills
• A willingness to learn, good organizational and time management skills, able to prioritize and juggle multiple tasks daily
• Ability to work as a team
• Great communication skills (both verbal and written)
• Enthusiasm and ability to work without direct supervision are all essential to this job.
• Experience with Microsoft Office, Google Earth, and advanced website search skills required.
• Experience with Vista Viewpoint software is desired but not required. Valid driver's license and clean driving record preferred.

What's in it for you:

Financial Wellbeing

• Compensation $30-$33 /hour, commensurate with experience
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

You must be authorized to work in the U.S. both now and in the future without company sponsorship. We are a drug free work environment based on Federal guidelines and use E-Verify to confirm employment eligibility.

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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