Global Travel and Expense Program Analyst

We have an exciting opportunity for a Global Travel and Expense Programme Analyst, within Group Accounts Payable. You will report into the Group Accounts Payable Manager.

Beazley is a flexible and innovative employer offering a friendly, collaborative, diverse and inclusive work environment. We encourage applications from all backgrounds.

We have adopted a smart working approach and that means that our people benefit from our flexible ways of working - whether that is in one of our offices designed for 'activity-based working,' our flexible dress code or where and when we choose to work.

Job Title: Global Travel and Expense Programme Analyst

Division: Finance - Accounting Operations

Reports To: Group Accounts Payable Manager

Key Relationships: Internal: Group Accounts Payable, Accounting Operations, Financial Controls, Commercial Management, Global Tax, People and Sustainability, Expense claimants and Business Partners.

External: Travel Management Service provider, Concur Expense Management, Bank of America and and Auditors.

Job Summary: The Employee Travel and Expense (T&E) Program Administrator is responsible for overseeing Beazley's global T&E operations, including the corporate card program and expense management through Concur.

This role manages the Global Expense Policy, manages account reconciliations, monitors employee spending, and handles reporting on out-of-policy expenses and their escalation.

The ideal candidate is highly organized, detail-oriented, and able to balance policy enforcement with employee support. This position plays a key role in driving continuous improvement, maintaining financial controls, and collaborating across departments to enhance the efficiency and effectiveness of expense management processes.

Key responsibilities:

Corporate Card Program Management:

• Oversee the administration of Travel and P-Card programs, ensuring timely allocation and approval of all card charges.
• Manage the issuance, maintenance, and cancellation of corporate cards compliant with company policy.
• As appropriate, assist with or ensure of tracking and resolving disputed charges or fraudulent activity.
• Continuously evaluate program effectiveness and recommend enhancements to improve efficiency and compliance.

T&E System and Process Management:

• Ensure seamless integrations between Concur expense system and Workday ERP system; collaborating with P&S to receive accurate employee data coordinated with their systems.
• Manage the various Concur services including Consultative Intelligence (Reporting) and Concur Audit. Ensure audit rules are current and aligned with the Global Expense policy. Develop and automate employee spend dashboard and reporting for key stakeholders.
• Collaborate with AP Analysts to ensure all Concur audit exception reviews are completed timely and accurately.

Financial Controls

• Manage, maintain, and enforce The Global Expense Policy, including annual required training and attestation of policy required by all employees.
• Continuous maintenance and review of process documentation for all assigned areas and ensure consistency across all documented processes.
• Collaborate with Financial Controls to implement and maintain controls to prevent fraud, misuse, and policy violations.

Accounting and Reporting

• Manage KPI reporting on employee expenses to support Accounting Operations with visibility into key processes and opportunities for improvement.
• Manage Out of Policy reporting including corporate credit card compliance and escalation process. Engage with the executive team and P&S as required to resolve non-compliance.
• Complete monthly reconciliations of corporate credit card and virtual/lodge cards, including personal expense reviews, before the statement due date.

Expense Review and Reimbursement

• Ensure timely processing of reimbursements for approved employee reimbursable expenses.
• Prepare reconciliations of corporate card transactions with submitted expense reports to ensure alignment and accuracy.

Employee Support and Training

• Serve as the expert for corporate card and reimbursement processes.
• Respond to inquiries from internal and external stakeholders regarding P-Card Support and Travel & Expense support.
• Maintain training materials and to educate employees on policies, procedures, and best practices.

Leadership

• Foster a culture of accountability, service excellence, and continuous improvement.

Personal Specification:

Education and Qualifications

• General accounting knowledge
• Educated to degree level

Knowledge and Experience

• Advanced Excel skills, and experience and knowledge of Expense Reporting and general ledger/reporting systems. Workday and Concur are preferred
• Strong IT skills, including Microsoft Office, and the ability to learn new systems.
• Confident in dealing with senior executives and management with excellent communication and presentational skills
• Experience working in a high paced financial environment
• Leadership/management experience
• Excellent numeric and analytical skills
• Experience working in a global organization

Aptitude and Disposition

Ability to thrive in a fast paced environment, tight timeframes and deadlines; Willingness to roll up sleeves and get involved in details; Interact with individuals at all levels of the company; Active listener; Ability to influence; Navigate ambiguity, suggest solutions, solve problems and deliver results; Adaptable to change and evolving circumstances; Proactive; High integrity; Positive; Customer focused; Critical Thinking; Emphasis on Quality; Team Work; Top performer; High energy; implementation and adherence of accounting practices, policies, and procedures that support efficiencies

Competencies

Business awareness, performance, and delivery; Strong financial analysis; Planning; Documenting; Purposeful written and verbal communication; Technical competence/expertise; Managing talent; Embracing diversity; Relationship management; Corporate governance and compliance.

Who We Are:

Beazley is a specialist insurance company with over 30 years' experience helping people, communities and businesses to manage risk all around the world. Our mission is to inspire our clients and people with the confidence and freedom to explore, create and build - to enable businesses to thrive. Our clients want to live and work freely and fully, knowing they are benefitting from the most advanced thinking in the insurance market. Our goal is to become the highest performing sustainable specialist insurer.

Our products are wide ranging, from cyber & tech insurance to marine, healthcare, financial institutions and contingency; covering risks such as the weather, film production or protection from deadly weapons.

Our Culture

We have a wonderful mix of cultures, experiences, and backgrounds at Beazley with over 2,000 of us working around the world. Employee's diversity, experience and passion allow us to keep innovating and moving forward, delivering the best. We are proud of our family-feel culture at Beazley that empowers our staff to work from when and where they want, in an adult environment that is big on collaboration, diversity of thought and personal accountability. Our three core values inspire the way we work and how we treat our people and customers.

• Be bold
• Strive for better
• Do the right thing

Upholding these values every day has enabled us to become an innovative and responsive organization in touch with the changing world around us - our ambitious inclusion & diversity and sustainability targets are testament to this.

We are a flexible and innovative employer offering a friendly, collaborative, and inclusive working environment. We actively encourage and expect applications from all backgrounds. Our commitment to fostering a supportive and dynamic workplace ensures that every employee can thrive and contribute to our collective success.

Explore a variety of networks to assist with professional and/or personal development. Our Employee Networks include:

• Beazley RACE - Including, understanding and celebrating People of Colour
• Beazley SHE - Successful, High potential, Empowered women in insurance
• Beazley Proud - Our global LGBTQ+ community
• Beazley Wellbeing - Supporting employees with their mental wellbeing
• Beazley Families - Supporting families and parents-to-be

We encourage internal career progression at Beazley, giving you all the tools you need to drive your own career here, such as:

• Internal Pathways (helping you grow into an underwriting role)
• iLearn (our own learning & development platform)
• LinkedIn Learning
• Mentorship program
• External qualification sponsorship
• Continuing education and tuition reimbursement
• Secondment assignments

The Rewards

• The opportunity to connect and build long-lasting professional relationships while advancing your career with a growing, dynamic organization
• Attractive base compensation and discretionary performance related bonus
• Competitively priced medical, dental and vision insurance
• Company paid life, and short- and long-term disability insurance
• 401(k) plan with 5% company match and immediate vesting
• 22 days PTO (prorated for 1st calendar year of employment), 11 paid holidays per year, with the ability to flex the religious bank holidays to suit your religious beliefs
• Up to $700 reimbursement for home office setup
• Free in-office lunch, travel reimbursement for travel to office, and monthly lifestyle allowance
• Up to 26 weeks of fully paid parental leave
• Up to 2.5 days paid annually for volunteering at a charity of your choice
• Flexible working policy, trusting our employees to do what works best for them and their teams

Salary for this role will be tailored to the successful individual's location and experience. The expected compensation range for this position is $70,000-$75,000 per year plus discretionary annual bonus.

Don't meet all the requirements? At Beazley we're committed to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't perfectly align with every requirement and qualification in the job specification, we encourage you to apply anyway. You might just be the right candidate for this, or one of our other roles.