Payroll Specialist

POSITION SUMMARY:

The payroll specialist directly supports the payroll team to ensure accurate compilation, analysis, and reporting payroll, and implementing and maintaining appropriate internal controls, policies, and procedures. The payroll specialist will report to the Payroll Manager.

PRIMARY DUTIES AND RESPONSIBILITIES:

This list of duties and responsibilities is not all inclusive and will include other duties and responsibilities as management may deem necessary from time to time.

* Enter, maintain, and/or process information in the payroll system; information may include employees hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, wage garnishments, child support payments and other information.

* Ensure proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.

* Issue, or reissue, physical or replacement checks or direct deposits due to payroll errors or final discharge.

* Address issues and questions regarding payroll from employees and supervisors

* Investigate and resolve any discrepancies in payroll

* Process, maintain, and support payroll required reports and documentation in a timely manner

* Maintain and file all supporting documentation in a timely manner

* Update paper and electronic payroll records by entering adjustments on pay rates, employee status changed etc.

* Provide routine (or as needed) accounting support that contributes to the effective functioning of the finance department and its operating systems

* Ensure compliance with State and Federal payroll requirements

KNOWLEDGE, SKILLS, AND ABILITIES:

Maintain the ability to manage full payroll cycle

Knowledgeable in State and Federal payroll requirements

Advanced knowledge of excel

Ability to work independently

Proven dependability and consistency

Detail-Oriented and conscientious

Outstanding communication skills; written and oral

Ability to consistently meet deadlines, follow up and effectively use time

Solid knowledge of accounting fundamentals and payroll best practices

Willingness to perform additional functions as needed

Strong problem-solving skills

Ability to maintain strict confidentiality

MINIMUM REQUIREMENTS:

Education: 2-5 years of experience in payroll

MACHINES, TOOLS, EQUIPMENT AND SOFTWARE USED:

Microsoft Office Suite

Word

Excel

Teams

PowerPoint

WORK ENVIRONMENT: Office Setting- on-site

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays, Short Term Disability, 401K/403b Plan