Executive Assistant - Primary Care Admin - Full Time/Days - Detroit

Executive Assistant - Primary Care Administration
Shift: Full Time - 40 Hours - Day Shift
Location: Henry Ford Corporate Office - One Ford Place, Detroit, MI 48202

General Summary:
We are seeking an experienced and highly professional Executive Assistant to provide comprehensive administrative and personal support to a Senior Level Executive or Henry Ford Medical Group Chair. This role requires exceptional organizational skills, discretion, and the ability to anticipate and manage the needs of a dynamic executive office. The Executive Assistant will handle a wide range of confidential and complex administrative responsibilities, serving as a key partner in ensuring the smooth operation of executive-level functions.

Key Responsibilities:

• Provide high-level administrative support, including preparing correspondence, reports, and presentations in final form.
• Manage calendars, scheduling meetings, conferences, and appointments while prioritizing competing demands.
• Coordinate domestic and international travel arrangements and prepare detailed itineraries.
• Organize and oversee events and executive meetings, ensuring seamless execution.
• Receive and interact with internal and external visitors, maintaining a professional and welcoming presence.
• Coordinate and oversee special projects, gathering and analyzing data to prepare confidential reports.
• Perform data entry and management, maintaining accurate records and files.
• Monitor budgets, track expenses, and perform semi-complex calculations for reporting purposes.
• Draft and proofread correspondence, ensuring accuracy, clarity, and confidentiality.
• Handle sensitive information with the utmost confidentiality, exercising sound judgment at all times.

Core Competencies:

• Communication: Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization.
• Time Management: Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Organization: Strong organizational skills to maintain order, anticipate needs, and streamline processes.
• Technical Proficiency: Advanced skills in Microsoft Office Suite, Google Workspace, email/calendar management systems, and other office technologies.
• Calendar Management: Expertise in prioritizing and coordinating complex executive calendars.

• Project Management: Skilled in leading and coordinating special assignments, ensuring timely and successful completion.