IT Contract Administrator

Temple University's Purchasing Department is searching for an IT Contract Administrator!

Become a part of the Temple family and you will have access to the following:
A hybrid work schedule
Full medical, dental, vision coverage
Paid time off
12 Paid Holidays
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
A generous retirement plan and so much more!

Salary Range: $55,000-$65,000
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary
Reporting to the Senior Director of Purchasing, the IT Contract Administrator is responsible for the bid process for all software applications, reviewing software for ADA compliance, conducting and assisting with negotiations when required, and ensuring the best price value.

While working closely with the Information Technology Services department and senior management, the IT Contract Administrator is responsible for coordinating, developing, and managing the University's software content for selected university installations, complying with the established policies and procedures, working with the Strategic Sourcing department to ensure the best value and evaluating and coordinating departmental software requests. In addition, the incumbent manages the software site licensing program and makes recommendations to improve the program, as necessary, and is responsible for the evaluation, selection, and operation of selected software.The IT Contract Administrator will also perform other duties as assigned.

This position requires a background check due to the access or control over financial transactions for the University or the access to Personally Identifiable Information (PII).

Required Education and Experience
* A Bachelor's degree
* A minimum of three (3) years of IT contract administration and professional procurement experience.
* Prior experience supervising staff.
* An equivalent combination of education and experience may be considered.

Preferred Experience
* Familiarity with e-procurement/e-sourcing systems, and ERP systems (such as Banner, Jaggaer).

Required Skills & Abilities
* Ability to conduct a yearly enterprise license true-up.
* Prior experience managing the bid process.
* Demonstrated experience managing the timely renewal of software licenses.
* Ability to handle multiple priorities simultaneously in an efficient manner, often within a short timeline, strong analytical and planning skills.
* Demonstrated knowledge of computer software and hardware including experience purchasing such products.
* Demonstrated ability to devise and analyze various options in meeting the University's software needs and to present well-reasoned and communicated recommendations to senior management.
* Ability to use office software tools such as the Microsoft Office suite including Sharepoint.
* Ability to effectively participate in negotiations, including purchasing software content.
* Knowledge of procurement best practices and techniques.
* Excellent oral, verbal, and written communication skills.
* Ability to interact with others within and outside the University for the exchange of information.
* Demonstrated experience in problem solving and using independent judgment.

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Essential functions of Position
* Negotiates pricing and services with computer software/hardware manufacturers and resellers.
* Coordinates Microsoft O365 add-on license assignments and SPSS licensing.
* Recommends computer software, hardware, services and supplies for the university community.
* Enforces software procurement standards.
* Establishes policies and procedures for area of responsibilities, research industry best practices, makes recommendations for the department regarding IT requirements.
* Responsible for ensuring there is consistent application in policies and procedures, and consistency among all deliverables for IT purchases.
* Conducts RFPs and negotiations for other university services and commodities.
* Collaborates with IT to implement e-procurement system updates and catalog enablements.
* Develops and host training sessions for the Department and external users including how to use the various Purchasing systems and Purchasing-related policies and procedures.
* Supervisory duties.
* Other duties as assigned.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Public Safety Services at 215-204-7900.