Accounts Payable and Receivable Administrator

Truliant's mission is to improve lives by putting our members first, providing great service and straightforward financial solutions. Our core values of Member Focus, Service, Guidance, Relationships, and Community define how we interact with members to fulfill our mission of improving lives and providing a foundation on which we conduct ourselves.

Our Promise to Our Teammates: Truliant strives to provide all teammates with an enjoyable place to work where they feel valued, empowered and rewarded for all that they do.

Purpose of the Job

The Accounts Payable and Receivable Administrator oversees the full lifecycle of accounts payable and accounts receivable functions, including invoice processing, payment disbursements, receivables aging, and reconciliation activities for both the credit union and its CUSO. The role ensures financial accuracy and efficiency, supports vendor and member relations, and utilizes best practices and emerging technologies-including AI and modern payment platforms-to optimize transaction processing, analysis, and reporting.

This role works closely with internal departments, external vendors, and partners to maintain accurate records, drive efficiencies in payables and receivables, and support strategic financial operations. It also includes responsibility for implementing and monitoring best-in-class standards for payments, collections, vendor analysis, and receivables aging.

Essential Functions and Responsibilities

• Reconciles financial data to ensure accurate account balances with general supervision.
• Processes vendor invoices, verifies appropriate documentation, and ensures timely and accurate payment disbursement across all payment methods (ACH, wire, check, purchase card, virtual card, etc.).
• Performs 1099 maintenance and year-end tax documentation for vendor compliance.
• Audits and reconciles corporate credit card transactions and employee expense reports.
• Researches and resolves discrepancies in general ledger accounts.
• Matches invoices to payments and distributes checks or remittance details accordingly.
• Reconciles vendor statements and conducts discrepancy resolution.
• Supports internal and external audits by maintaining organized documentation.
• Provides vendor analysis and reporting, including payment trends, terms optimization, and vendor consolidation opportunities.
• Manages the end-to-end accounts receivable function, including invoicing, collections, and cash application.
• Maintains and monitors AR aging reports for the credit union and CUSO, identifying delinquent accounts and recommending action plans.
• Actively monitors outstanding receivables and ensures timely and accurate posting of incoming payments via all channels (lockbox, ACH, wires, payment portals).
• Works with business lines to understand billable services and ensures accurate billing practices.
• Supports month-end and year-end close processes with proper revenue recognition and AR reconciliation.
• Implements receivables best practices including segmentation, cash forecasting, and AI-supported collection strategies.

Other Duties and Responsibilities

• Serves as back-up for Accountants as needed.
• Participates in cross-functional projects and financial system improvements.
• Assists with automation and AI-enabled tools to streamline AP/AR workflows.
• Maintains proprietary, confidential, and sensitive data protection standards.

Knowledge, Skills, and Abilities

• Must have a strong understanding of GAAP and internal control frameworks.
• Must have knowledge of diverse payment types: ACH, RTP, wires, checks, virtual cards, digital wallets, and emerging fintech integrations.
• Must be proficient in AI-enabled accounting platforms and data analytics tools (e.g., predictive aging, smart matching, robotic process automation).
• Must be skilled in financial analysis, vendor performance reporting, and receivables risk assessments.
• Must have intermediate to advanced Excel skills; familiarity with BI tools is a plus.
• Must be detail-oriented with strong organizational and multitasking abilities.
• Must have strong communication skills in English-both verbal and written.
• Must have the ability to interact with vendors, internal stakeholders, and external auditors professionally.
• Familiarity with accounting software and ERP systems (e.g., Oracle, Workday, Sage Intacct, or equivalent) required.
• Familiarity with financial services operations and regulatory compliance preferred.

Physical Requirements

• Occasional standing, walking, bending, and stooping.
• Must be able to sit at a desk for extended periods and use a computer.
• Must be able to moderately lift or move up to 10 pounds and occasionally up to 20 pounds.

Education and Background

• Bachelor's degree in accounting or a related field required; or equivalent combination of education and experience.
• Minimum of 4 years' accounting experience with at least 3 years focused on accounts payable/receivable.
• Must have hands-on experience with both accounts payable and accounts receivable in a financial institution.
• Experience in a financial institution or credit union environment strongly preferred.
• Exposure to financial products, intercompany transactions, and CUSO reporting is a plus.

If you have a passion for member service and would like to invest in a meaningful career with opportunity for growth, we encourage you to apply to Truliant!

As a member of the Truliant family, you will enjoy the following full time benefits:

• No-cost employee Medical, dental, vision coverage
• Prescription benefits (including mail order)
• Paid holidays and Paid Time Off (PTO)
• 401(k) plan with contribution matching
• Paid community involvement volunteers hours
• Paid group life Insurance
• Teammate loan discounts
• Tuition reimbursement
• Short and long-term disability
• Health & Wellness program
• Teledoc (physician video conferencing)
• Onsite fitness facilities or health club reimbursement
• Employee Assistance Program (EAP)
• Medical flexible spending account
• Dependent care flexible spending account