New

Senior Associate, Payroll Analyst

Vaco
$100,000.00 - $110,000.00 / yr
United States, South Carolina, Fort Mill
Oct 06, 2025
Company Overview: Our client is a rapidly growing, institutionally backed healthcare technology company headquartered in the greater Charlotte Metro. With more than 1,300 employees across the U.S. and internationally, the organization delivers innovative solutions at scale while maintaining a lean, entrepreneurial culture. Backed by significant investment and ongoing M&A activity, the company offers a unique opportunity for payroll professionals seeking exposure to complex, multi-state operations and equity-driven compensation structures. Position Summary: We are seeking an experienced and hands-on Payroll Analyst to oversee payroll operations across a multi-state, multi-entity environment. Reporting to the Payroll Manager, this is a critical role that blends day-to-day payroll execution while ensuring accurate, compliant, and timely payroll delivery. This is an excellent opportunity for a motivated payroll professional to make an immediate impact in a high-growth, constantly evolving organization. Key Responsibilities: Lead and manage the payroll process for ~1,300 employees across 47+ states and the UK. Oversee, process, and reconcile bi-weekly U.S. payrolls; manage monthly international payroll (via partner provider). Ensure compliance with federal, state, and local tax regulations, including review of 941s, W-2s, and state-specific filings. Manage payroll impacts of M&A activity, acquisitions, and organizational changes with adaptability and precision. Act as team lead, providing mentorship, training, and day-to-day leadership. Serve as the subject matter expert and liaison between third party vendors, HR, and Finance; understand integrations and API data flows. Administer incentive programs, including quarterly variable pay, annual bonuses, retention awards, spot bonuses, and commissions. Partner with Finance on payroll-related GL reconciliations, reporting, and audits. Maintain and enhance payroll controls and processes, ensuring accuracy, efficiency, and readiness for future system transitions. Support equity compensation and off-cycle stock payroll processing (with future equity program to be implemented). Deliver monthly, quarterly, and annual reconciliations while driving continuous process improvements. Qualifications: 4+ years of payroll experience for organizations larger than 1,000 employees Strong hands-on expertise with multi-state payroll processing and payroll tax compliance. CPP or FPC certification strongly preferred (or willingness to pursue). Experience with HRIS integrations a plus (understanding of how APIs and data flows work) Experience supporting payroll through M&A integrations or organizational change. Strong collaboration skills and ability to communicate across HR, Benefits, Finance, and executive leadership. Detail-oriented, analytical, and adaptable in a fast-paced, evolving environment. Familiarity with SOX controls a plus. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.