Position Details
Position Information
| Recruitment/Posting Title |
Program Coordinator I |
| Job Category |
URA-AFT Administrative |
| Department |
SAS Undergraduate Education |
| Overview |
The School of Arts and Sciences (
SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts.
SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students,
SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the
SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for School of Arts and Sciences - Undergraduate Education department. The Program Coordinator I position for the
SAS Office of Undergraduate Education provides high-level, confidential support to the Vice Dean, the Senior Associate Dean, and the Associate Director of Finance and Administration.
Among the key duties of this position are the following:
- Implements priorities in managing Vice Dean's time and associated calendar management.
- Drafts and prepares documents, coordinates travel arrangements and meeting preparations for the Vice Dean.
- Prepares personnel-related transactions within the Office of Undergraduate Education.
- Prepares financial-related transactions within the Office of Undergraduate Education.
- Assists in day-to-day operations and works closely with Vice Dean and Associated Director of Finance and Administration for Undergraduate Education.
- Works independently with minimal supervision, within established work parameters, with few direct instructions.
- Carries out routine and non-routine tasks with occasional review of work outputs by supervisor.
- Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration.
|
| FLSA |
Nonexempt |
| Grade |
04 |
| Salary Details |
|
| Minimum Salary |
59893.480 |
| Mid Range Salary |
73909.480 |
| Maximum Salary |
87925.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
- A minimum of two years relevant experience in program coordination or administrative function, good communication skills, and computer literacy.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Strong MS Office skills including Excel, Access, Word, and Power Point.
|
| Preferred Qualifications |
- Minimum of three years' experience in higher education setting.
- A broad understanding of Rutgers University and SAS, academic departments, and student services, higher education practice and the responsibilities of an Office of Undergraduate
Education. - Prior experience using SAS systems.
|
| Equipment Utilized |
- Microsoft Office: Excel, Word and Power Point.
- Microsoft Outlook Email/Calendar; Joomla, RU personnel and financial systems including payroll systems, absence recording, Oracle, and Tableau.
|
| Physical Demands and Work Environment |
- Must be punctual and available during core business hours to meet student and Deans' needs.
- This position must coordinate competing priorities.
- Must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.
|
| Special Conditions |
- Must be available to work some evenings and weekends each semester for SAS special events such as SAS Convocation, Rutgers Day, or other events requested by the Vice Dean or Associate Director.
|
Posting Details
| Posting Number |
25ST1912 |
| Posting Open Date |
09/15/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
College Ave (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
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Sep 15, 2025