New

Program Coordinator II

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Sep 15, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	URA-AFT Administrative
Department	SAS Undergraduate Education
Overview	The School of Arts and Sciences ( SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the School of Arts and Sciences - Undergraduate Education department. This position works closely with the Faculty Director for the Lloyd C. Gardner Fellowship Program. Reports directly to the Associate Director of Finance and Administration for OUE. Among the key duties of this position are the following: Provides administrative and programmatic support to the SAS Office of Undergraduate Education (OUE) with particular attention to the Lloyd C. Gardner Fellowship Program, including day-to-day operations, coordinating logistics for special events, and conducting outreach and communications with students. Assists in course scheduling and management, working closely with the Senior Associate Dean. Provides general administrative support to SAS Office of Scholarships. Works under direct supervision, with specific instructions on routine or semi-routine work. Follows precedents and procedures with general guidelines established by the supervisor and within established work parameters for the unit. Work is usually reviewed upon completion. Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of program administration.
FLSA	Nonexempt
Grade	03
Salary Details
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program coordination, organization, facilitation, report analysis, writing, and promotion/outreach.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication skills and computer literacy. Must be experienced and comfortable using Microsoft Excel to manipulate, analyze, and present data. Adept and comfortable with social media. Demonstrated ability to maintain a professional and welcoming demeanor to all colleagues, students, and guests. Good time management skills.
Preferred Qualifications	Prefers one year of relevant experience in a program coordination or administrative function, event management. Experience working in higher education administration. The ideal candidate must be eager to learn new material and skills and be an effective communicator. Experience with Canva, social media, events, and project management is preferred.
Equipment Utilized	Microsoft Office: Excel, Word, and Power Point. Microsoft Outlook Email/Calendar. Cornerstone and Marketplace, Oracle (journal entries), Course Atlas, Course Scheduling System, REGIS, Rutgers IMS, and other RU systems such as Financial Aid and Student Accounting.
Physical Demands and Work Environment	Must be available to work some evenings and weekends each semester for the Lloyd C. Gardner Fellowship Program, SAS special events such as SAS Convocation, Rutgers Day, and other events as requested by Faculty Director, Associate Director, or the Vice Dean. Must be punctual and available during core business hours to meet operations needs of office of the office. This position must coordinate competing priorities. Must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.
Special Conditions

Posting Details

Posting Number	25ST1883
Posting Open Date	09/15/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement