SYSTEMS ACCOUNTANT

SYSTEMS ACCOUNTANT
DEPARTMENT OF PUBLIC WORKS
CITY OF WORCESTER

The City of Worcester is seeking qualified applicants for the position of Systems Accountant for the Administration/Finance Division within the Department of Public Works (DPW). Under the direction of the Assistant Commissioner of Administration & Finance, DPW, the position is responsible for preparing and processing requisitions, purchase orders, and payment documentation for grant programs, capital infrastructure and rehabilitation projects; monitoring project and grant cash flow; and overseeing financial transactions related to State and Federal grants, including application submission, reimbursement requests, expenditure tracking, and closeout reporting. The position will support all divisions within the Department of Public Works and will also include general administrative support duties such as maintaining organized records, preparing correspondence, and providing customer service to internal and external stakeholders.

Bilingual and multilingual applicants are encouraged to apply.

ESSENTIAL TASKS:

• Perform financial processes and analysis including preparation, reviewing, and processing of budgets, requisitions, contracts, invoices, reimbursement requests, and receipts
• Prepare requisitions for capital infrastructure and rehab projects for bids and purchase orders
• Process bids, contracts, and grant documentation to initiate payments for capital projects
• Monitor and track capital cash flow for multiple projects
• Prepare and submit grant applications, financial reports, reimbursement requests, and closeout documentation
• Monitor grant expenditures and ensure alignment with approved budgets and funding agency requirements
• Maintain detailed records of grant awards, contracts, and financial transactions
• Collaborate with Department of Transportation & Mobility, Department of Sustainability & Resilience, Finance, Purchasing, and Auditing staff to ensure timely and accurate documentation

SECONDARY ELEMENTS:

• Review and approve daily deposit packages for all DPW Divisions as assigned
• Prepare various other financial reports as required/needed, which may include compiling data from various sources
• Monitor revenue and expenditure reports as required, to include grant funding sources
• Prepare ad hoc financial reports and other analyses as needed
• Prepare detailed revenue and expenditure reports for all DPW functions including Water, Sewer, capital and grant funded projects
• Responsible for the performance of a wide range of clerical and administrative services including but not limited to greeting visitors at a counter, on the telephone, or via email; filing and sorting of papers and documents; preparing correspondence, upkeep of office files, etc.
• Other duties as assigned

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the common principles and practices of accounting
• Computer proficiency, including Microsoft Office Suite
• Familiarity with accounting/office/database software to track, monitor, and reconcile revenues and expenditures
• Proficient business analytical skills
• Proficient recordkeeping, organizational, and business process skills
• Proficient written and verbal communication skills
• Exceptional attention to detail
• Ability to work independently and on a team
• Ability to interact effectively and respectfully with disgruntled members of the public, other agency stakeholders, program participants, and other department personnel
• Ability to perform/prioritize multiple tasks in a detailed and timely manner
• Ability to read and interpret pertinent laws and regulations
• Ability to drive to off-site locations for time sensitive processes
• Regular onsite attendance is required

MINIMUM REQUIREMENTS:

• Associate's degree in Business Administration, Accounting, Finance, or related field
• Three (3) of related work experience in an office environment performing financial processing or analysis OR;
  
  
  
  • Any equivalent combination of education, training and five (5) years of experience which provides the required knowledge, skills and abilities to perform the essential functions of the job will be considered in lieu of the above-mentioned requirements
  
  
  
  
• Proficiency with Microsoft Excel
• Experience with financial software (Munis, Workday, Oracle, Salesforce, etc.)
• Experience with Grant Management (Federal, State, or Local)

PREFERRED QUALIFICATIONS:

• Bachelor's degree in Business Administration, Accounting, Finance, or related field
• Two (2) years of experience working with grant funding for an organization
• Three (3) years of experience working in a municipal or other public financial setting
• Three (3) years of experience generating monthly financial reports
• Experience with FEMA programs, Chapter 90 or similar Commonwealth of MA Programs for municipalities
• Prior experience with Workday
• Experience with project management tools (MS Project or similar)
• Experience generating and reviewing financial reconciliations

SALARY RANGE: $69,898 - $91,542 annually, full-time, exempt, with an excellent benefits package.

To apply, please visit: www.worcesterma.gov/employment or send resume and cover letter to: City of Worcester, 455 Main Street, Room 109, Worcester, MA 01608. OPEN UNTIL FILLED, applications received prior to or on FRIDAY, OCTOBER 3, 2025, will receive preference. Preference is given to Worcester residents. The City of Worcester is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply. Direct inquiries to: City Hall, Human Resources, Room 109, 508-799-1030, Hiring@worcesterma.gov.