New

Project Coordinator

Spectraforce Technologies
$25 million)

Sep 16, 2025
Position Title: Project Coordinator Work Location: Mettawa, IL 60045 Assignment Duration: 24 months Work Schedule: M - F 9 - 5 Work Arrangement: Hybrid (3 days in office / 2 Remote) Position Summary: The Project Coordinator supports the Data Operations team by managing invoices, purchase orders, third-party agreements, data onboarding, and vendor training coordination. Key Responsibilities: Invoice Processing: Review invoices for accuracy and compliance Balance invoices against Purchase Order (PO) amounts Track invoices through the payment cycle Manage the filing system for approved invoices (Annual Budget: ~$25 million) Purchase Order Management: Complete and submit Purchase Order requests Maintain PO and Statement of Work (SOW) filing system Budget Tracking: Assist in tracking the data operations budget Third-Party and Related Agreements Management: Assist users in submitting TPA requests Perform quality control of user requests before vendor submission Communicate with vendors regarding status and issue resolution Track agreement status and renew annual agreements Resolve issues between client, Contractors, and Vendors Escalate issues to client's SMEs when needed Conduct user training related to TPA processes Data Onboarding: Manage contract documentation Track onboarding status and time to completion Resolve issues between client and SPP Vendor Training Coordination: Coordinate training schedules with vendors (e.g., IQVIA, Symphony) Schedule and track attendance Qualifications: College degree preferred Excellent verbal and written communication skills Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Highly detail-oriented Ability to multi-task and effectively prioritize work Persistent and proactive in resolving issues Quick learner of various systems