Position Details
Position Information
| Recruitment/Posting Title |
Senior Program Coordinator |
| Job Category |
URA-AFT Administrative |
| Department |
SAS - Chem & Chemical Biology |
| Overview |
The School of Arts and Sciences (
SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes.
SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.
Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.
Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the
SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator for
SAS - Chem & Chemical Biology. Reporting to the Assistant Director, Administrative Operations, and working closely with the Graduate Vice Chair, executes comprehensive planning and day-to-day administration of the program.
Among the key duties of the position are the following:
- Organizes and coordinates the graduate program for the Rutgers Department of Chemistry and Chemical Biology (CCB).
- Serves as an administrative program advisor to both prospective students and current students regarding a broad range of academic, financial, and international student issues.
- Collects, prepares and maintains various administrative documents, records and data for the program.
- Prepares reports as needed for internal and external stakeholders based on graduate student data. Participates in recruitment and networking activities.
- Coordinates fellowships, internships and similar opportunities for graduate student participation and support.
- Coordinates administrative aspects of recruiting, admissions and orientation.
- Provides backup support for general undergraduate program questions and engages in relevant departmental cross-training initiatives.
|
| FLSA |
Exempt |
| Grade |
05 |
| Salary Details |
|
| Minimum Salary |
68278.480 |
| Mid Range Salary |
84393.980 |
| Maximum Salary |
100509.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
|
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree and at least two (2) years of relevant experience in a program coordination or administrative function; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program coordination, project management, data management and organization, report writing, and promotion/outreach.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Excellent verbal and written communication skills.
- Computer literacy.
|
| Preferred Qualifications |
- Experience in student support, recruitment, and admissions.
- Strong understanding of University operating procedures and academic operations.
- Ability to work in a dynamic, fast-paced, collaborative environment, performing multiple tasks, concurrently, amid frequent interruptions.
- Ability to learn new technology quickly.
- Experience working with/interacting with international students.
- Experience that demonstrates knowledge and understanding of program administration in an academic research setting.
- Current driver's license and vehicle to attend meetings, recruitment activities and other events on other Rutgers campuses.
|
| Equipment Utilized |
- Proficiency in MS Word, Excel, Outlook and Power Point.
- Experience preferred with Rutgers University system applications such as purchasing, financial systems, Personnel systems (HCM), and in particular - IMS, Salesforce, Grad Offer Tracking, CSS, and REGIS.
|
| Physical Demands and Work Environment |
- Sitting, standing, typing, video conferencing.
- Due to high-contact nature of the position, must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.
|
| Special Conditions |
- Occasional work on weekends and/or evenings may be required in this position.
|
Posting Details
| Posting Number |
25ST1932 |
| Posting Open Date |
09/16/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Busch (RU-New Brunswick) |
| City |
Piscataway |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
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Sep 16, 2025